Event Project Manager US (m/f/d)

Proske GmbH; Northern (KY); Hybrid; USD 74,000 - 80,000; Full time

Benefits offered by this job

Full remote

Paid time off (PTO)

401(k) retirement plan

Job summary

Proske GmbH is seeking an experienced Event Project Manager (m/f/d) for our US team to plan, manage, and deliver national and international events across live, hybrid, and virtual formats. You will consult with clients, ensure strict adherence to SOPs and privacy laws, and drive schedules, budgets, and performance across multiple workstreams.

Expect to work in a fully remote capacity with up to 30% travel, collaborating with global teams.

Qualifications

• Experience planning and managing complex events (live, hybrid, virtual).
• Strong communication and client-stakeholder consulting skills.
• Proven ability to manage multiple events with tight deadlines.

Responsibilities

• Independently plan, manage, and deliver national and international events across live, hybrid, and virtual formats—from briefing to wrap-up.
• Act as a consultant to clients and stakeholders.
• Ensure compliance with SOPs, regulations, and privacy requirements.
• Build project schedules, milestones, and ensure on-time deliverables.
• Manage project budgets, provide reports, and handle project closing.
• Travel domestically and internationally (up to 30%).
• Leverage AI tools to optimize workflows and efficiency.

Skills

Event management

Negotiation skills

English communication

Attention to detail

Tools

Cvent

Zoom

Teams

ClickMeeting

Job description

We at Proske think events in a new way. Our heart beats for strategic consulting and innovative event concepts. Our approximately 110 employees design digital, hybrid and live meetings, conferences, congresses, incentives and events. With our multicultural team we realize individual solutions for our worldwide and constantly growing customer base that inspire! For our US team, we are looking for an Event Project Manager (m/f/d). The Proske project managers are experts in strategic meeting management – for virtual solutions as well as live-marketing programs. The service portfolio ranges from trustful client consulting, conceptual design, solution-focused implementation to analytical evaluation of our meetings. Become part of the Proske team, revolutionize the event industry together with us!

THIS MAKES YOUR DAY AN EVENT/ KEY RESPONSIBILITIES

• Independently plan, manage, and deliver national and international events across various formats (live, hybrid, and virtual)—from initial briefing through post-event wrap-up.
• You are an experienced consultant to clients and stakeholders.
• Ensure strict adherence to client SOPs and industry regulations (especially for healthcare/pharmaceutical programs, e.g., HCP guidelines, Sunshine Act, and data privacy).
• Build and drive project schedules, setting milestones and ensuring deliverables across all workstreams stay strictly on time.
• Motivate your project team to achieve common goals and work closely with our Creation, Operations, and Production.
• During the entire project, build, monitor, and actively manage project budgets, prepare and analyze reports as part of project controlling and take over the project closure.
• Travel to our (inter-)national events and provide competent on-site support to our clients as well as participants, within estimated 30% travel per year.
• A professional background in event, project, or hospitality management is essential.
• 3–5+ yearsof hands-on event planning and project management experience within an event agency, DMC, or corporate event department is required; knowledge of the pharma industry and event compliance regulations is a plus.
• Attention to detail combined with a proven ability to manage multiple (complex) events, competing priorities, and tight deadlines simultaneously.
• Financial literacy related to creating and managing event budgets, forecasting costs, processing invoices, and preparing accurate financial reconciliations.
• Strong negotiation skills paired with a proactive, solution-oriented mindset are expected.
• Demonstrated proficiency with Cvent (or equivalent event tech platforms).
• Knowledge of virtual meeting platforms like Zoom, Teams, or ClickMeeting is beneficial.
• Interest in event industry trends and curious mindset in leveraging AI tools to optimize workflows and drive daily efficiency
• Excellent verbal and written communication in English is required; additional languages are a plus.
• Willingness to travel domestically & internationally.
• Compensation: Competitive annual base salary between $74,000 – $80,000, evaluated based on a wide range of compensation factors (e.g skills, qualifications, experience and geographical location).
• Healthcare & Wellness: Comprehensive Medical, Dental, and Vision insurance plans.
• Retirement Planning: 401(k) retirement savings plan .

We make it work

• Work-Life Balance & Flexibility:
• Full remote work model with room for your personal rhythm.
• Paid Time Off (PTO) days per year + paid federal/bank holidays.
• Home Office Setup: IT hardware and equipment package provided to set you up for success at home.

We are pioneers

• Proske AI: Work smarter with direct access to our custom in-house company AI “SKAI”, integrated across our workflows to empower your daily project delivery.

We are one team

• Collaborate with international teams across North America and Europe.
• Stay connected through regular virtual team meetings, including our weekly \"Proske Picnic\".
• A warm, appreciative \"we-culture\" based on 40 years of family-business history, where people come first.
• Growth & Onboarding: Structured onboarding program paired with continuous training and professional development opportunities to expand your skillset.
• Equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.