Event Production Manager

Avadthree; Lowell (MA); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

401(k) match

Health benefits

Dental/Vision coverage

Life Insurance

Job summary

avad3 is seeking an organized Production Manager to be the hub between clients, internal team, and production crews for live events in Northwest Arkansas. You will plan, coordinate, and execute events from start to finish, ensuring milestones, budgets, and resources are used efficiently.

As the onsite leader, you’ll guide crews, communicate clearly, and resolve challenges with tact. Some travel to events is expected; a collaborative, detail-oriented mindset is essential.

Qualifications

• Demonstrated ability to manage client and stakeholder relationships.
• Strong time management across multiple tasks.
• Well-developed systems for tracking progress.
• Attention to detail to avoid overlooked tasks.
• Clear verbal and written communication.
• Ability to prioritize multiple tasks simultaneously.

Responsibilities

• Foster long-term relationships and opportunities for account growth.
• Manage events from start to finish with clear guidance.
• Lead onsite crew as the crew chief and resolve issues on the fly.
• Keep milestones on schedule and within budget.
• Maintain proactive communication with stakeholders.

Skills

Emotional Intelligence

Time Management

Organizational Excellence

Detail-Oriented

Communication

Task Prioritization

Education

High School Diploma

College Degree Preferred

Job description

Job Type: Full Time - Hourly

Location: Lowell, Arkansas

About Us

At avad3, we produce over 100 unique events every year, serving clients nationwide. We create unforgettable experiences that go above and beyond expectations. Our mission is to deliver flawless events that amplify our clients' messages and leave lasting impressions.

About Northwest Arkansas

Nestled in the heart of the Ozarks, Northwest Arkansas offers a perfect blend of business, culture, and outdoor activities. With three Fortune 500 companies, a thriving arts scene, and a plethora of outdoor activities, it’s an ideal place to live and work. Our community is vibrant, diverse and full of opportunities to grow and thrive.

About the Role

avad3 Production Managers are our clients’ primary point of contact and ensure excellence is delivered for all events from start to finish. Our Production Managers are the hub of communication between the client and the production crew, helping bring events to life through careful planning and execution. We are looking for an organized and driven project manager, whose clients and colleagues all agree, is great to work with.

The Production Manager is a keeper of relationships. They must simultaneously maintain excellent, collaborative relationships with the client, the internal avad3 team, and the external production crew, ensuring seamless coordination between all three. At all times, the Production Manager must be responsive, professional, and clear.

The Production Manager is a detail-oriented person and is able to oversee technical and logistical aspects of events. This role involves listening attentively, creating detailed plans, and leading event crews with precision and excellence. This role will ensure milestones are met on time, budgets are followed, and resources are utilized efficiently.

What You’ll Be Doing

1. Foster Long-Term Relationships: Proactively identify opportunities for account growth through relationship-building
2. Event Project Management: Take events from start to finish, guiding the process with clarity and confidence.
3. Onsite Leadership: As crew chief, you’ll be directing the onsite crew, communicating with tact and consideration, addressing challenges head-on and solving real problems on the fly
4. Milestone Management: Keep projects on schedule, within budget, and executed to high standards.
5. Proactive Communication: Maintain open lines of communication with stakeholders, ensuring everyone is informed and aligned.

Requirements

We’re Seeking Someone Who Has

1. Emotional Intelligence & Discernment: Able to manage client and stakeholder interactions, build trust and provide thoughtful, strategic solutions.
2. Time Management: Demonstrated ability to allocate time efficiently across tasks and responsibilities.
3. Organizational Excellence: Well-developed systems for managing resources and tracking progress.
4. Detail-Oriented: Strong attention to detail, ensuring no aspect of a project is overlooked.
5. Communication: Warm verbal and written communication skills able to articulate ideas clearly and succinctly.
6. Task Prioritization: Manage multiple priorities simultaneously while maintaining steady progress.

Position Requirements

• Proven experience in event planning, meeting production or coordination
• Experience working with or around live event production
• Demonstrated success in growing and maintaining client relationships.
• While many of our events take place in Northwest Arkansas, team members should be willing to travel for around 18 events annually.
• Strong communication skills with the ability to convey information clearly and build trust with clients and colleagues.
• Highly organized with the ability to manage multiple projects and meet deadlines.
• A team player who values collaboration and fosters a positive work environment.
• We value candidates with a college degree, however, we also value relevant experience.
• At minimum, candidates must have a high school diploma (or equivalent) and be at least 18 years of age.

Benefits

What We Offer

Exciting Industry Opportunities: Be part of a fast-growing, dynamic company in the live event production world.

Career Growth: Enjoy hands-on learning and opportunities to grow your skills and advance your career.

Supportive Team: Join a team that values your unique perspective and contributions.

Generous Paid Time Off: Start at 20 paid personal days per year, plus 7 paid holidays.

Team Culture & Fun: Enjoy annual offsite days, a festive Christmas party, and plenty of team-building fun.

Comprehensive Benefits Package:

• 401(k) retirement plan with a 6% company match after 90 days of employment.
• 70% company-paid medical benefits, starting the first of the month following your hire date.
• 100% company-paid First Stop Health benefits.
• Additional benefits available, including dental, vision, accident coverage, and more.
• 100% company-paid life insurance as well as short- and long-term disability coverage.

Unlike many in this pay range, we choose this position as hourly because events aren’t a typical 8-5 job. Our team’s hard work is valued, and any time over 40 hours is honored with overtime pay.

We are an equal opportunity employer and welcome applicants from all backgrounds.