Event Production Assistant

Pacific Productions; Monrovia (CA); On-site; USD 35,000 - 50,000; Part time

Job summary

Pacific Productions is seeking a recent college grad for a summer role in event management. This position offers a chance to be part of a dynamic team, with responsibilities from event planning to execution. The job is remote, requiring long hours during events and a local presence for reliable transportation.

Your ability to partner with clients, manage vendor relationships, and ensure smooth operations will be essential in delivering successful events.

Qualifications

• Long hours may be required during events.
• Background in business development is helpful.
• Local with reliable transportation needed.

Responsibilities

• Manage project delivery for events.
• Partner with clients for needs identification.
• Book venues and schedule speakers.
• Research and negotiate with vendors.
• Hire personnel to meet event requirements.
• Manage all operations on event day.
• Ensure compliance with legal obligations.
• Conduct evaluations and report on outcomes.

Skills

Ability to work long hours

Task completion with reasoning

Event experience

Job description

We're a young company, looking to hire a recent college grad for the summer to help out with events and production.

Job Description

Looking for someone that wants to get in on the ground floor of an event management/production company. No Experience necessary. Duties would be once or twice a week starting out and then ramping up to full time as the event timeline progresses.

• Manage all project delivery elements within financial and time constraints, including event planning, design and production.
• Partner with clients to identify their needs, understand requirements for each event and ensure customer satisfaction.
• Book venues and schedule speakers.
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost.
• Negotiate contracts with vendors prior to closing any deals.
• Hire personnel as needed to meet event requirements.
• Manage all event operations (preparing venue, invitations, etc.).
• Complete final checks on day of event to ensure everything meets standards.
• Oversee event happenings and act quickly to resolve problems.
• Ensure compliance with insurance, legal, health and safety obligations.
• Conduct pre- and post‑event evaluation and report on outcome.

This is a great opportunity to see how events take shape, and how to execute everything from planning to day of duties.

Qualifications

• Abilities to work long hours during the events are a must.
• A background in business development is helpful.
• Looking for someone who can be given a task and complete it using their own reasoning.
• Any past event experience working with live audio or event vendors is a plus.
• It will be a remote position as there is no office currently. (might be getting one soon)
• Being local and having a reliable source of transportation is necessary.