Event Producer

Union Square Events; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement Plan

Paid Time Off

Job summary

Union Square Events is seeking an Event Producer in New York to manage off-premise events from sales handoff to closeout. You will coordinate production elements, site visits, and internal teams, ensuring accurate execution and client satisfaction.

This role requires strong project management, detail orientation, and on-site leadership to deliver high-quality experiences for clients and partners.

Qualifications

• 4+ years of off-premise catering, event production, or event management experience.
• Bachelor's degree or equivalent professional experience.
• Strong project management and organizational skills.
• Proficiency with Microsoft Office 365.
• Familiarity with Adobe and Cvent preferred.
• English language proficiency.

Responsibilities

• Own assigned off-premise events from sales handoff through event closeout.
• Serve as the primary client contact for all production-related logistics.
• Plan and manage production elements including floorplans, station diagrams, rental orders, production timelines, run-of-show documents, permits, COIs, and required paperwork.
• Coordinate and attend site visits with clients, sales, and vendors as needed.
• Lead pre-production coordination with Sales, Service/Staffing, Culinary, Logistics, Warehouse, and Purchasing teams.
• Provide Service teams with clear production materials to support execution.
• Maintain accurate production trackers and archive all event documentation.
• Proactively identify risks, changes, or constraints and escalate when appropriate.
• Represent Union Square Events on-site with professionalism and confidence.
• Oversee setup, rental execution, and strike related to production elements.
• Liaise with clients and internal teams to ensure events align with current or evolving plans.
• Troubleshoot production issues calmly and efficiently in a live environment.
• Process improvements: contribute to development of production processes and templates.

Skills

Project management

Attention to detail

Communication

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office 365

Adobe

Cvent

Job description

Job Summary

The Event Producer is a detail-oriented project manager responsible for the successful planning and execution of off-premise events for Union Square Events. This role owns event production and logistics from sales handoff through closeout, serving as the primary production contact for clients, internal teams, and external partners. The Event Producer ensures events are delivered accurately, efficiently, and in line with client expectations through strong communication, organization, and on-site leadership.

Core Responsibilities

• Event Production & Logistics
• Own assigned off-premise events from sales handoff through event closeout
• Serve as the primary client contact for all production-related logistics
• Plan and manage production elements including floorplans, station diagrams, rental orders, production timelines, run-of-show documents, permits, COIs, and required paperwork
• Coordinate and attend site visits with clients, sales, and vendors as needed
• Internal Coordination
• Lead pre-production coordination with Sales, Service/Staffing, Culinary, Logistics, Warehouse, and Purchasing teams
• Provide Service teams with clear production materials to support execution
• Maintain accurate production trackers and archive all event documentation
• Proactively identify risks, changes, or constraints and escalate when appropriate
• Onsite Event Execution
• Represent Union Square Events on-site with professionalism and confidence
• Oversee setup, rental execution, and strike related to production elements
• Liaise with clients and internal teams to ensure events align with current or evolving plans
• Troubleshoot production issues calmly and efficiently in a live environment
• Work independently while recognizing when to seek guidance or escalation
• Process & Continuous Improvement
• Contribute to the development and refinement of production processes, templates, and standards
• Provide solution-oriented post-event reporting to improve cross-department efficiency
• Maintain strong attention to detail, quality control, and client satisfaction
• Assess production systems and workflows to enhance execution and collaboration

Role Competencies

• Strong attention to detail and organizational skills
• Clear oral and written communication
• Solid event production and operational expertise
• Financial awareness and cost-conscious decision-making
• Integrity, professionalism, and ethical judgment
• Collaborative interpersonal effectiveness

Qualifications

• Experience: 4+ years of off-premise catering, event production, or event management experience
• Education: Bachelor\'s degree or equivalent professional experience
• Technical Skills: Strong project management and organizational skills
• Proficiency with Microsoft Office 365
• Familiarity with Adobe and Cvent preferred
• Ability to assess accuracy and completeness of work
• Additional Knowledge: Catering, wine, beer, and spirits knowledge a plus
• Language: English

Work Environment

This role requires work in active event environments, including prolonged standing, walking, bending, lifting, and navigating event venues. Flexibility to work evenings, weekends, and holidays is required based on event schedules.

Compensation & Benefits

• Salary: $75,000 to $90,000

Associates at Union Square Events are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf

Applications are accepted on an ongoing basis.

Associa adtes at Union Square Events pledge to maintain a drug-free workplace.

Req ID: 1558466

Union Square Events

Gina Barbish

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