Event Planning Partner

ADP, Inc.; Chicago (IL); Presencial; USD 56 000 - 68 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Healthcare plan

Flexible spending accounts (Dependent/

401(k)/403(b) Adler match

Paid time off: sick days, vacation, 4%

Resumo da oferta

The Adler Planetarium seeks an Event Planning Partner to join our dynamic team on Chicago's Museum Campus. The role supports planning, coordinating, and executing private and Adler-hosted events, ensuring seamless delivery by managing vendors and logistics.

This is a union position with Adler Planetarium Workers United, AFSCME Council 31. Key duties include translating visions into actionable event plans, vendor management, and on-site operations, with a focus on high-quality guest experiences.

Qualificações

• High School Diploma or GED.
• 2+ years of experience in event coordination and execution.
• Ability to work flexible hours, including evenings, weekends, and long shifts as required for event coordination.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple events simultaneously, balancing competing priorities.
• Intermediate project management skills, with experience using Google Suite.
• Strong interpersonal and customer service skills for effective collaboration with internal teams and vendors.
• Ability to maintain quality control throughout event planning and execution.
• Associate's degree or 3+ years of professional experience in event management.
• Experience working in a cultural institution or comparable setting.
• Advanced project management skills and familiarity with software like Adobe, InDesign, or Targetprocess.
• Experience developing and managing scalable event offerings.
• Strong problem-solving skills, particularly in resolving guest service or operational issues during events.

Responsabilidades

• Support planning and execution of special events at Adler, including private events and Adler-hosted initiatives.
• Translate the vision of hosting departments into actionable event plans, including run-of-show and resource coordination.
• Actively managing customization of events with short planning timelines
• Managing vendor relationships to ensure contract obligations and event-specific requirements are met.
• Coordinate logistics and maintain high standards and operational norms with internal teams, including public safety, museum operations, guest services, theaters, and external vendors.
• Develop event sheets and internal communications to streamline operations and keep all teams aligned.
• Lead on-site event operations as a member of the event team, resolving guest service or safety issues as they arise.
• Assist the Event Business Manager in developing event products, such as corporate outings and public observing packages.

Conhecimentos

Event coordination experience

Excellent communication

Strong organizational skills

Project management

Flexibility in hours

Customer service

Formação académica

High School Diploma or GED

Associate's degree (preferred)

Ferramentas

Google Suite

Adobe

InDesign

Targetprocess

Descrição da oferta de emprego

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Event Planning Partner

Private Events Full Time Chicago, IL, US

Salary: $62,000.00 Annually

Event Planning Partner

Full-Time

Exempt

Union

About the Adler Planetarium

The Adler Planetarium connects people to the universe and each other. Whether introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, the Adler has focused on meaningful connections for nearly a century.

Today, the museum typically hosts close to 400,000 visitors annually and reaches millions more through youth STEAM programs, neighborhood skywatching events, online citizen science, and other outreach efforts. With Adler's support, people of all ages, backgrounds, and abilities gain the confidence to learn more about science and space discovery and explore their universe together under the sky we all share.

The Position

The Adler Planetarium seeks an Event Planning Partner to join our dynamic team on Chicago's Museum Ca mpus. The Event Planning Partner supports planning, coordinating, and executing special events at Adler, ensuring seamless delivery by managing vendors, logistics, and on-site operations. This role collaborates with various departments to translate event visions into operational plans, maintains vendor relationships, and supports event scalability efforts while ensuring high-quality guest experiences. This is a union position with the Adler Planetarium Workers United, AFSCME Council 31.

This individual will also be responsible for:

Supporting the planning and execution of special events at Adler, including private events and Adler-hosted initiatives.

Translating the vision of hosting departments into actionable event plans, including run-of-show and resource coordination.

Actively managing customization of events with short planning timelines

Managing vendor relationships to ensure contract obligations and event-specific requirements are met.

Coordinate logistics and maintain high standards and operational norms with internal teams, including public safety, museum operations, guest services, theaters, and external vendors.

Develop event sheets and internal communications to streamline operations and keep all teams aligned.

Lead on-site event operations as a member of the event team, resolving guest service or safety issues as they arise.

Assist the Event Business Manager in developing event products, such as corporate outings and public observing packages.

Work Schedule :

Varies. Mostly days from 9 am-5 pm, but will require many evenings and weekends; shifts generally last 9-13 hours and can end as late as 4 am for events. — Onsite 4 days, with Fridays from home.

FT The Compensation & Benefits

Base Pay Range: $62,000/yr

Work-Life Balance

3 sick days as of date of hire (can accrue up to 6.5 days per year)

4 Personal Holidays (Prorated for new hires starting after January 1st)

Paid Family, Bereavement, Leave & Jury Duty

Eligible to accrue up to 15 vacation days per year to start

Competitive Health Coverage

Healthcare, Dependent Care & Commuter flexible spending accounts

Adler Paid Short-Term Disability insurance

Retirement Savings Plan

403 (b) plan with Adler match

Adler match is 100% vested immediately

Eligible to enroll as of date of hire

Network of Support through our EAP programs

Resources to help address emotional, legal, and financial issues

Face-to-face, telephonic, and web-based services

Free subscription to the Calm Premium app

Discounted Onsite Parking

Free Entrance to Chicago area museums and cultural institutions

The Person

The Event Planning Partner role requires 2+ years of experience coordinating and executing events, preferably within a cultural institution or comparable setting. Key qualifications include strong attention to detail, exceptional organizational skills, and the ability to manage multiple events simultaneously. The role requires excellent communication and customer service skills to collaborate effectively with vendors, internal teams, and clients. Proficiency in project management tools like Google Suite and the ability to quickly adapt to changing priorities are essential. The ideal candidate should also demonstrate creativity, problem-solving skills, and a commitment to maintaining high-quality event execution.

Required Qualifications:

High School Diploma or GED.

2+ years of experience in event coordination and execution.

Ability to work flexible hours, including evenings, weekends, and long shifts as required for event coordination.

Strong organizational skills and attention to detail.

Excellent verbal and written communication skills.

Ability to manage multiple events simultaneously, balancing competing priorities.

Intermediate project management skills, with experience using tools like Google Suite.

Strong interpersonal and customer service skills for effective collaboration with internal teams and vendors.

Ability to maintain quality control throughout event planning and execution.

Preferred Qualifications:

Associate's degree or 3+ years of professional experience in event management.

Experience working in a cultural institution or comparable setting.

Advanced project management skills and familiarity with software like Adobe, InDesign, or Targetprocess.

Experience developing and managing scalable event offerings.

Strong problem-solving skills, particularly in resolving guest service or operational issues during events.

The Adler Planetarium is dedicated to complying with its Equal Opportunity employer obligations. All qualified applicants will receive consideration for employment without regard to any characteristic protected by federal, state, or local law.

If you need reasonable accommodation for any part of the employment process, please email the Human Resources Department at [e-mail] and let us know the nature of your request and your contact information. Accommodation requests will be considered on a case-by-case basis.