Junior Event Planner

EPIC International; Scottsdale (AZ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Job summary

EPIC International in Scottsdale is seeking a detail-oriented Junior Event Planner to manage corporate meetings and luxury events. The ideal candidate should have 2–5 years of experience in event planning and be passionate about creating exceptional client experiences.

This role involves managing multiple programs, negotiating contracts, and leading event execution. Candidates need a Bachelor's degree in Communications, Hospitality, or related fields. Health insurance and paid time off are offered.

Qualifications

• 2–5 years of event planning, meeting planning, hospitality, or related experience.
• Strong organizational, communication, and project management skills.
• Experience managing multiple projects simultaneously.

Responsibilities

• Manage assigned meetings, conferences, incentive programs, and special events from planning through execution.
• Source and secure venues that align with client objectives and budget requirements.
• Negotiate contracts and manage vendor relationships.
• Develop and manage event budgets while maintaining cost efficiencies.
• Create detailed event timelines, production schedules, and attendee communications.

Skills

Event planning

Organizational skills

Communication

Project management

Microsoft Office Suite

Education

Bachelor's degree in Communications, Hospitality, Marketing, Business, Event Management

Tools

Cvent or similar event management platforms

Job description

EPIC International is a global meeting, incentive travel, and event management agency specializing in creating unforgettable experiences for corporate clients around the world. From executive retreats and sales conferences to luxury incentive travel programs, we deliver exceptional events through creativity, innovation, technology, and flawless execution.

We are seeking an experienced and detail-oriented Junior Event Planner to join our team. This role is ideal for an event professional with 2–5 years of experience who is passionate about creating exceptional client experiences, managing luxury meetings and events and complex client programs.

The ideal candidate has experience in corporate meetings, incentive travel, conferences, and special events, with strong organizational skills and the ability to manage multiple programs simultaneously.

Who You Are

• An experienced event professional with 2–3 years of event planning, meeting planning, hospitality, or related experience.
• Passionate about creating exceptional guest experiences and delivering high-quality service.
• Highly organized with strong attention to detail.
• Comfortable managing multiple programs and deadlines in a fast-paced environment.
• A polished communicator who enjoys working directly with clients, vendors, and internal teams.
• Skilled at balancing logistics, budgets, and client expectations.
• Adaptable, resourceful, and solutions-oriented.

Key Responsibilities

• Manage assigned meetings, conferences, incentive programs, and special events from planning through execution.
• Source and secure venues that align with client objectives and budget requirements.
• Negotiate contracts and manage vendor relationships with hotels, transportation providers, restaurants, entertainment partners, and other suppliers.
• Develop and manage event budgets while maintaining cost efficiencies and service quality.
• Create detailed event timelines, production schedules, and attendee communications.
• Coordinate attendee logistics including rooming lists, transportation manifests, registration, and special requests.
• Conduct site inspections and vendor meetings.
• Manage client communications throughout the planning process.
• Lead on-site event execution and serve as a primary point of contact during programs.
• Identify and proactively resolve issues before and during events.
• Maintain accurate event records, contracts, and planning documentation.
• Collaborate with internal teams to ensure successful delivery of client programs.
• Must possess a valid passport, as domestic and international travel may be required.

Qualifications

Required

• Bachelor's degree in Communications, Hospitality, Marketing, Business, Event Management, or related field preferred.
• 2–5 years of event planning, meeting planning, hospitality, or related experience.
• Strong organizational, communication, and project management skills.
• Experience managing multiple projects simultaneously.
• Proficiency in Microsoft Office Suite.

Preferred

• Experience with Cvent or similar event management platforms.
• Experience planning corporate meetings, incentive travel programs, and conferences.
• Experience negotiating hotel and vendor agreements.
• Experience managing budgets and client-facing relationships.
• Health Insurance
• Paid Time Off

Beginning salary range = $45,000-$55,000 annually