Event Planner

MELE Associates, Inc; Rockville (MD); Hybrid; USD 48,000 - 55,000; Part time

Job summary

MELE Associates, Inc is seeking a Part-Time Temporary Event Planner to organize and execute employee events during the busy holiday season in Rockville, MD. The role blends creative event concepts with hands-on logistics, including on-site coordination, materials handling, and stakeholder collaboration to deliver engaging experiences for staff.

The position requires strong organizational skills, reliability, and the ability to travel locally.

Qualifications

• Highly organized with multitasking ability.
• Creative and resourceful in plan changes.
• Outgoing, personable; engaging with employees.
• Confident communicator for announcements and activities.
• Flexible and dependable; meets deadlines and schedules.
• Event dates are required; capable of local travel.

Responsibilities

• Plan and coordinate employee events: organize details, manage timelines, track supplies, ensure readiness.
• Bring creative ideas to life: develop activities, decorations, themes, games, and other event details.
• Manage event logistics: coordinate materials, deliveries, setup, breakdown, onsite needs.
• Be the go-to person on event day: facilitate activities, make announcements, engage employees.
• Handle hands-on tasks: local trips to pickup materials, transport supplies, prepare packages, ship items.
• Adapt and problem-solve: respond to last-minute changes and troubleshoot issues.

Skills

Event planning

Communication

Organization

Public speaking

Flexibility

Proactive

Travel locally

Physical tasks

Job description

MELE Associates, Inc

Job Category: Administrative

Requisition Number: EVENT002281

Part-Time

Rockville, MD 20850, USA

Job Details

Description

MELE is looking for a Part-Time Temporary Event Planner to help bring our employee events to life during the busy holiday season. This is a hands-on, short-term opportunity for an organized, outgoing, and resourceful individual who enjoys both the creative side of event planning and the behind-the-scenes work that makes every event a success. From coordinating logistics and preparing event materials to helping lead activities and engaging employees on event day, you’ll play an important role in creating fun, memorable experiences for our team.

ESSENTIAL FUNCTIONS

• Plan and coordinate employee events: Organize event details, manage timelines, track supplies, and ensure everything is ready for a successful event.
• Bring creative ideas to life: Help develop engaging activities, decorations, themes, games, and other details that make events special.
• Manage event logistics: Coordinate materials, supplies, deliveries, setup, breakdown, and other onsite needs.
• Be the go-to person on event day: Help facilitate activities, make announcements, engage employees, and assist with keeping events running smoothly.
• Handle hands-on tasks: Make local trips to pick up event materials, transport supplies, prepare packages, and ship event items as needed.
• Adapt and problem-solve: Respond to last-minute changes, troubleshoot unexpected issues, and keep things moving with a positive attitude.
• Collaborate with the team: Work with company staff and event stakeholders to coordinate details and deliver a great employee experience.
• Wrap up the details: Organize leftover supplies, process shipments, and help ensure all event materials are accounted for after each event.
• Plan and coordinate employee events: Organize event details, manage timelines, track supplies, and ensure everything is ready for a successful event.
• Bring creative ideas to life: Help develop engaging activities, decorations, themes, games, and other details that make events special.
• Manage event logistics: Coordinate materials, supplies, deliveries, setup, breakdown, and other onsite needs.
• Be the go-to person on event day: Help facilitate activities, make announcements, engage employees, and assist with keeping events running smoothly.
• Handle hands-on tasks: Make local trips to pick up event materials, transport supplies, prepare packages, and ship event items as needed.
• Adapt and problem-solve: Respond to last-minute changes, troubleshoot unexpected issues, and keep things moving with a positive attitude.
• Collaborate with the team: Work with company staff and event stakeholders to coordinate details and deliver a great employee experience.
• Wrap up the details: Organize leftover supplies, process shipments, and help ensure all event materials are accounted for after each event.

MINIMUM QUALIFICATIONS

• Highly organized: You can manage multiple tasks, deadlines, and moving pieces without losing track of the details.
• Creative and resourceful: You enjoy brainstorming ideas and finding practical solutions when plans change.
• Outgoing and personable: You are comfortable interacting with employees at all levels and helping create an upbeat atmosphere.
• A confident communicator: You are willing to speak in front of groups, make announcements, and help facilitate activities during events.
• Flexible and dependable: You can adjust to changing priorities and are reliable when it comes to deadlines and scheduled events.
• Proactive and hands-on: You see what needs to be done and take initiative rather than waiting to be asked.
• Comfortable with physical tasks: You can lift and carry up to 50 pounds and assist with event setup and breakdown.
• Able to travel locally: You have reliable transportation for local errands, supply pickups, deliveries, and shipping runs.
• Events Experience: Previous experience in event planning, hospitality, office coordination, admin support or customer service
• Attitude and creating experiences: Positive attitude, strong follow-through and enthusiasm for creating great experiences.
• Event dates are required.

LOCATION: This is a part-time position in Rockville, MD. Hours are flexible Tuesday through Thursday onsite with possible remote work on Mon/Fri if needed. Some travel to New Mexico for event is required.

SALARY:Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 35/hr to 40/hr.

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.

MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Equal employment opportunity, including veterans and individuals with disabilities.