Event Planner

Service Corporation International; Montgomery (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Service Corporation International in Montgomery, AL, is seeking an attentive Event Planner to execute detailed funeral service events from planning through to completion. You will review contracts, schedule venues and resources, coordinate vendors, and guide staff to deliver ceremonies, visitations, and receptions that honor families’ wishes.

Responsibilities include managing budgets, timelines, and communications with funeral directors.

Qualifications

• Associates degree in hospitality, event planning, or related discipline required.
• Two (2) years of event planning experience may be considered in lieu of degree.
• Computer literate and proficient with MS Office; ability to use proprietary software in administration of responsibilities.

Responsibilities

• Plan events by reviewing contracts and coordinating with Funeral Director for clarifications.
• Schedule internal resources including space, equipment, and attendants to fit event size.
• Contact and schedule vendors, communicating expectations, budget, and timeline.
• Manage services arrangements implementation (visitation, funeral, reception, or graveside) per contract.
• Obtain and inspect vendor products and address issues; ensure compliance with pricing and standards.
• Communicate setup instructions to staff for event execution and post-event wrap-up.

Skills

MS Office

Vendor coordination

Budget management

Education

Associates degree in hospitality or related field

Tools

Proprietary event software

Job description

## Event PlannerApply: AL - Montgomery: Full time: Posted Today: Req.167834Our associates celebrate lives. We celebrate our associates.Responsible for planning and implementing detailed events within a few days. Plans, schedules resources and vendors, and implements event plans supporting funeral services, visitation, and receptions in accordance with the family’s wishes and contract. Communicates instructions, expectations, budgets, and deadlines to vendors and support staff.**JOB RESPONSIBILITIES** **Event Planning*** Plans Events by reviewing contract and discussing with Funeral Director for clarification* Schedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants* Contacts and schedules vendors communicating expectations, budget, and timeline* Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements* Obtains and inspects vendor products and addresses issues* Communicates instructions to support staff for set-up, work assignments during events, and clean-up* Working along with support staff, also sets-up arrangements and may assist with event support* Available during events to resolve issues* Responsible for events to meet or exceed the family’s wishes* Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries**Administration*** Working with Corporate Products, sources local vendors for catering, flowers, and other local service products* Obtains pricing and ensures inspections are compliant and business practices are in good standing* Develops catering menus* Collaborating with Corporate Products follows guidance for vendor contract & pricing approval* Maintains vendor Key Performance Indicators and metrics regarding contract compliance* Develops and maintains Event Playbook including event plans, KPIs, and lessons learned* Documents areas for improvement and reviews with manager to implement enhancements* Additional responsibilities as requested or assigned **MINIMUM REQUIREMENTS****Education*** Associates degree in hospitality, event planning, or related discipline required. Two (2) years of event planning experience may be considered in lieu of degree. **Experience*** At least one (1) year event planning or catering experience is strongly preferred **Knowledge, Skills and Abilities*** Computer literate and proficient with MS Office* Ability to use proprietary software in the administration of responsibilities **Work conditions****Work Environment*** Work is primarily indoors, also includes working outdoors during all seasons and weather* Professional attire required when in contact with families **Work Postures*** Frequent continuous period of time sitting or standing up to 6 hours per day* frequently climbing stairs to access buildings **Work Physical Demands*** Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage **Work Hours*** Flexibility of availability is a requirement* Standards hours include nights and weekends, when the majority of Services occur* Typically, less than 20 hours a week is worked M-F 8am-5pm* Limited amount of local and/or multiple location travel requiredPostal Code: 36109Category (Portal Searching): Administration and ClericalJob Location: US-AL - Montgomery