Event Planner

Healthcare Businesswomen’s Association; Illinois; On-site; USD 63,000 - 93,000; Full time

Job summary

A leading organization in the healthcare sector is seeking an Event Planner to manage logistics for various internal and external events. The ideal candidate will have a Bachelor’s degree and experience in event planning, along with strong negotiation skills and proficiency in Microsoft Excel. This position involves travel and demands high organizational skills to ensure successful execution of events.

Benefits

Health insurance

401(k) contributions

Paid time off

Continuing education & training

Qualifications

• At least 2 years experience in marketing, event planning, or travel/hospitality industry.
• Experience negotiating contracts and resolving service issues.
• Intermediate level skill in Microsoft Excel.

Responsibilities

• Coordinate logistics for meetings and events.
• Provide on-site support for events.
• Source and reserve venues for meetings.

Skills

Event Planning

Negotiation

Project Management

Microsoft Excel

Education

Bachelor’s degree

Tools

Cvent

Smartsheets

Job description

Job Summary

Plan, coordinate and execute all logistics for Medline’s orthopedic division events under the guidance of Sr. Director of event planning.
Including: regional and national educational courses, conferences, sales meetings, surgeon customer visits, R&D labs.
The role plans and manages 1 – 3 internal customer meetings per month and 2 external events per month on average. These meetings and events require working closely with each individual customers, UNITE regional managers and leadership, compliance and Senior Director of event planning.

Job Description

• Coordinate with orthopedic division, sales reps, compliance, outside vendors and venues to plan, schedule, and organize all meetings and events, including flights, ground transportation, hotel accommodations, AV orders and F&B.

• Support all event planning and logistics for regional and national courses, national sales meetings, national sales trainings, national conferences (tradeshow exhibits/sponsorships), surgeon customer visits, and R&D labs at company headquarters.

• Provide on-site support for all events

• Source, negotiate pricing/contracts, and reserve venues for meetings and events, including restaurants, hotels, and other venues.

• Complete & submit all required forms for events. Tavel request forms, customer visit forms, and compliance pre-approval forms

• Coordinate and track shipments and returns of product demos, displays, samples, supplies, equipment, and other materials for all events

• Create and manage online event registrations

• Manage all communications with event attendees

• Process and record event invoices and track physician spend and input into compliance spreadsheet

Education

Bachelor’s degree.

Relevant Work Experience

At least 2 years experience in marketing, event planning, or travel/hospitality industry.

Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.

Experience controlling and coordinating concurrent projects and critical deadlines

Additional

Position requires occasional early morning, late evening and weekend availability for work and travel.

Position requires travel up to 25% of the time for business purposes (within state and out of state).

Intermediate level skill in Microsoft Excel

PREFERRED QUALIFICATIONS

Additional

Experience with Cvent and Smartsheets

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$63,960.00 - $92,560.00 Annual

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging pagehere.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.