Event Operations Specialist

Hotwire Communications Ltd; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare/Dental/Vision

401K with company match

Paid vacation & holidays

Volunteer time off

Parental Leave

Employee discounts

Job summary

Hotwire Communications Ltd in Fort Lauderdale, FL is seeking an Event Operations Specialist to assist in planning, organizing, and executing internal and corporate events across the Hotwire footprint. You will collaborate with cross-functional teams and external vendors to ensure events align with company goals.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple projects and travel locally as needed. Prior event support experience is preferred.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years in administrative, clerical, hospitality, retail, or event support roles.
• Strong organizational skills and keen attention to detail.
• Proficient in Microsoft Office; valid driver’s license; ability to travel locally.

Responsibilities

• Manage event planning from inception to completion.
• Coordinate with cross-functional teams and vendors.
• Ensure accuracy of event collateral (digital and print).
• Maintain inventory and place orders for supplies as needed.
• Support process improvements in event planning.

Skills

Organizational skills

Project management

Attention to detail

Communication

Education

Associate’s degree in Hospitality/Event Management

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

The Event Operations Specialist will be responsible for assisting with the planning, organizing, and execution of internal and corporate events across the Hotwire footprint while working closely with cross‑functional teams and external vendors to ensure seamless execution of events that align with the company’s goals and objectives.

Duties / Responsibilities

• Manage and execute event planning from inception to completion.
• Utilize independent discretion for process improvement in event planning.
• Consistently display enthusiasm and garner partnership for all planned events.
• Ensure accuracy of information contained in all event‑related collateral material whether digital or printed.
• Maintain strict attention to detail and passion for organizational skills and strategy.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contribute to team effort by accomplishing related results as needed.
• Maintain confidence and protect operations by keeping confidential information.
• Improve quality results by studying, evaluating, and re‑designing processes and implementing necessary changes.
• Other duties as required or assigned.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required; Associate’s degree or coursework in Hospitality, Event Management, Business, or a related field preferred.
• Minimum of 2 years of experience in administrative, clerical, hospitality, retail, or event support roles preferred; strong entry‑level candidates with excellent organizational skills will also be considered.
• Demonstrated organizational skills with keen attention to detail and a proven ability to reliably follow through on assigned tasks.
• Proven experience managing and executing projects.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Valid driver’s license required, with the ability and willingness to work flexible hours, including evenings and weekends, and travel locally to event venues, vendor locations, and storage facilities as needed.
• Must have reliable personal transportation to travel within the organization’s service area.

BENEFITS

• Comprehensive Healthcare/Dental/Vision Plans
• 401K Retirement Plan with Company Match
• Paid Vacation, Sick Time, and Additional Holidays (including your Birthday!)
• Paid Volunteer Time
• Paid Parental Leave
• Hotwire Service Discounts – for employees who live on a property serviced by Hotwire. Discounted service offerings are provided for high‑speed internet, video service, phone, and security service
• Employee Referral Bonuses
• Exclusive Entertainment Discounts/Perks

Hotwire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.