Event Officer - Work Study

Liberty University; Lynchburg (VA); On-site; USD 15,000 - 21,000; Part time

Job summary

Liberty University is seeking an Event Officer to assist the University Events Office with internal and external events. The role involves event support, scheduling in 25Live, and office duties such as calls and emails.

Responsibilities include coordinating with event managers, maintaining facilities, and ensuring professional service in line with the Liberty Way. Part-time on-site position based in Lynchburg, VA.

Qualifications

• Pursuing a four-year degree in business or marketing or equivalent experience.
• Strong interpersonal and written communication skills; proficient in Microsoft Office.

Responsibilities

• Develop and cultivate relationships with on and off campus customers.
• Provide support, information, and guidance in scheduling and planning departmental events in Liberty University facility.
• Data entry of work orders and event logistics.
• Front desk and office welcome for all customers.
• Assist with scheduling and logistics for all University events.
• Help enforce University policies and standards for summer events and conference.
• Maintain open and closing duties for event facilities.
• Put in work orders or inform event managers of problems.
• Help develop standard operating procedures for the University Events Office.
• Promote professionalism and outstanding customer service in accordance with the Liberty Way.
• Complete special projects as assigned.
• Remains abreast of all events held on campus.
• Works effectively as a team member, embracing LU's mission.

Skills

Interpersonal communication

Written communication

Public speaking

Organizational skills

Computer skills

Education

Pursuing a four-year degree in business or marketing

Tools

Microsoft Office

Job description

The Event Officer will be assisting the University Events Office with both LU internal events and external events. This could include working at these events, providing event support to event coordinators, supporting University service personnel with events, as well as helping with organizing & planning for these events.

As well as being in the field at events, office work is required and may include making phone calls, sending emails, scheduling events in 25Live, and other office related tasks. The position will require some lifting and moving small materials as well.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Develop and cultivate relationships with both on and off campus customers.
• Provide support, information, and guidance in the process of scheduling and planning departmental events in Liberty University facility.
• Data entry of work orders and event logistics.
• Front desk and office welcome for all customers.
• Assist with scheduling and logistics for all University events.
• Help enforce University policies and standards for summer events and conference.
• Maintain open and closing duties for event facilities.
• Put in work orders or make event managers aware of problems/situation.
• Help develop standard operational procedures for the University Events Office.
• Promote an atmosphere of professionalism and outstanding customer service in accordance with the Liberty Way.
• Complete special projects as assigned.
• Remains abreast of all events held on campus.
• Works effectively as a team member, embracing and fostering LU's mission.

Work Study Direct Customers

On site coordinator and facility managers

Coordinate with resource team while onsite

QUALIFICATIONS AND CREDENTIALS

• Working toward a four-year degree in business or marketing or equivalent professional work experience required.
• Well-developed interpersonal communications skills and familiar with standard Microsoft Office computer software.
• High School degree or GED required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

• Communication and Comprehension: Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.
• Problem Solving: Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
• Physical and Sensory Abilities: Required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment: The working environment in which one will typically perform the essential functions of this position is within merchant business environment and climate-controlled office setting. It is well lit and the noise level is moderate.

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one's personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver's license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee's position.

Time Type

Part time

Location

Onsite

Pay Rate

Starting at $12.77

Student employees are paid at least the current Virginia minimum wage per hour. Pay may vary by position and department based on job responsibilities, required skills, available funding, and market conditions.

Equal Opportunity Employer

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions,