Event & Meeting Planner

Sentry Insurance; Stevens Point, Northern (WI, KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid flexibility

Dining on us

Continuous learning

Comprehensive benefits

Work-life balance

401(k) matching

Giving back

Job summary

Sentry is seeking an experienced Event and Meeting Planner to support the planning and execution of meetings and events. You will work with a Lead Planner to coordinate timelines, budgets, and stakeholder communications.

The role requires a bachelor’s degree or equivalent experience, 5+ years in event management, and the ability to travel as needed. Hybrid work options are available, with a strong focus on collaboration and professional growth.

Qualifications

• Bachelor's Degree or equivalent work experience.
• Minimum of 5 years related work experience.
• Experience in event management and hospitality industry.
• Experience with virtual events preferred.
• Knowledge of safety and risk mitigation measures for events.
• Ability to meet deadlines and manage multiple tasks.

Responsibilities

• Develop and implement all aspects of small to medium-size events and meeting planning requirements.
• Create program documentation including agendas, event portfolios, budgets and proposals.
• Meet with business leadership to present event plans and outcomes.
• Provide regular updates to stakeholders on event progress.
• Create and maintain detailed project plans for assigned programs.
• Prepare cost summaries and recommendations for Directors and stakeholders.
• Compose communications for meetings and events to inform stakeholders.

Skills

Event management

Hospitality industry

Virtual events

Communication

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Word

Excel

PowerPoint

Job description

Our Event and Meeting Planners provide effective project management support of meetings and events.

What You'll Do

• Develop and implements all aspects of small to medium-size events and meeting planning requirements. Work directly with a Lead Planner on tasks pertaining to the event. Ensure timely and effective implementation of all operational aspects of a meeting or event.

• Create program documentation to include agendas, event portfolios, overviews, budgets and proposals.

• Meet with business leadership to understand specific events and meeting needs. Presents basic to moderately complex event plans and outcomes to the business, including executives, ensuring a clear understanding on how their vision is being supported.

• Provide regular updates to business stakeholders on event progress Researches and responds to event related issues as they arise.

• Participate in planning and scheduling to establish deadlines and ensure the timely completion of independent tasks, short and long-term projects.

• Create and maintain detailed project plans for assigned programs to ensure all projects are handled appropriately and completed in timely manner.

• Submit requests into the marketing project management system to create physical and digital event assets. Collaborate across marketing teams to ensure projects are completed according to timelines.

• Prepare cost summary and recommendation for Director of Meetings and Events and stakeholder review/approval.

• Compose and edit communications for meetings and events to ensure all internal and external stakeholders are knowledgeable of events taking place.

What it Takes

• Bachelors Degree or equivalent work experience.

• Minimum of 5 years related work experience.

• Experience in event management and hospitality industry.

• Experience with virtual events preferred.

• Knowledge of safety and risk mitigation measures to execute events in a safe and secure environment.

• Ability to work within specific time limitations and deadlines.

• Willing to travel extensively, work a flexible schedule that includes evenings and weekends.

• Strong organizational and interpersonal communication skills including political acumen and social perceptiveness. Ability to provide outstanding and positive customer service to all stakeholders and levels of management.

• Demonstrated positive attitude and flexibility with change management.

• Excellent judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.

• Proficient in the use of personal computers, automated systems, and software applications including Word, Excel and PowerPoint.

Here is what you can look forward to as part of our team:

At Sentry, your total rewards go beyond competitive compensation. We’re committed to supporting the whole you, which is why we offer a comprehensive package designed to help you thrive both professionally and personally.

• Hybrid Flexibility:Enjoy the best of both worlds. With optional work from home on Mondays and Fridays and join your team in the office Tuesday through Thursday to collaborate and learn. We provide the technology and tools you need for both your office and home workspace from day one.

• Dining on Us:Depending on your location, we may provide a stipend that can be used at our on-site cafeteria or a meal allowance to keep you fueled.

• Continuous Learning:Unlock your potential through Sentry University and take advantage of our tuition reimbursement program.

• Comprehensive Benefits:We support your whole self with group medical, dental, and vision insurance along with parental leave, pet insurance, caregiver leave, and wellness resources. Options for HSA, FSA, and Dependent Care FSA are available.

• Work-Life Balance:Enjoy your generous Paid Time Off allowance to rest and take advantage of paid Volunteer Time Off to support your community.

• Investing in Your Future:We’re committed to your long-term financial well-being. We offer a 100% company match on the first 8% you contribute to your 401(k) each pay period, and those funds vest immediately.

• Giving Back:Through the Sentry Foundation, we’re proud to support the United Way and make a difference in our communities.

Why Join Sentry?

At Sentry, we believe our people are the heart of our success. We’re proud to be recognized for the culture we’ve built, earning spots on Forbes’ lists for America’s Best Midsize Employers and Best Employers for New Grads, as well as Newsweek’s America’s Greatest Workplaces for Women and Diversity. These honors reflect our commitment to your professional satisfaction and growth.

Building on a Legacy

Our future is bright, but it’s anchored in a long history of stability. Since our founding in 1904, we’ve dedicated ourselves to helping businesses protect their futures. That trust has made us one of the largest and most financially stable mutual insurance companies in the U.S. We’re proud to have maintained an A+ rating from A.M. Best, the industry’s leading authority, for over 30 years.

Your Career, Our Community

Whether you’re working at our headquarters in Stevens Point, Wisconsin, or one of our many offices across the country, you’ll find a challenging and rewarding environment. Explore the Our Teamstab on our Career Page to see the diverse career paths we offer, with a focus on ongoing development and professional growth.

Ready to own your future? Join us at Sentry, opportunities await!

Talent Acquisition Specialist

Thank you for your interest in Sentry!

Katelynne Rivera

[e-mail]

Equal Employment Opportunity

Sentry is an Equal Opportunity Employer. It is our policy that there be no discrimination in employment based on race, color, national origin, religion, sex, disability, age, marital status, or sexual orientation.