Event Marketing Associate

CelerData co; Menlo Park (CA); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off (16 days)

Job summary

PhoenixAI is seeking an Event Marketing Associate in the San Francisco Bay Area to oversee end-to-end event programs—from concept through wrap-up. You will coordinate with sales, marketing, and engineering teams to ensure flawless execution of meetups, conferences, and partner events that drive qualified opportunities.

The role requires willingness to travel, evenings and weekends, and a strong emphasis on logistics, content creation, and attendee experience.

Qualifications

• Bachelor’s degree in Marketing, Communications, Engineering, Information Systems or related fields is required.
• Comfortable owning high-visibility initiatives and smaller operational tasks.

Responsibilities

• Take full ownership of meetups, conferences, dinners, and partner programs from concept to close-out.
• Handle venue selection, sponsorship arrangements, vendor relationships, catering, booth setup, signage, promotional items, shipping, and travel logistics.
• Develop event schedules and coordinate with speakers, partners, and vendors.

Skills

Organizational skills

Detail-oriented

Communication

Ability to plan and execute

Public speaking

Relationship building

Education

Bachelor’s degree

Tools

LinkedIn

HubSpot

Event platforms

Design tools

Job description

PhoenixAI is the Agentic AI Database, purpose-built to give autonomous AI agents sub-second access to live enterprise data at massive scale. The platform unifies real-time and at-rest data in a single AI-native engine, combining the speed and concurrency that agentic workloads demand with the governance and deployment flexibility enterprises require to put AI into production. Formerly known as CelerData, PhoenixAI is headquartered in Menlo Park, California. Learn more at phoenixdata.ai

Job Overview

We are looking for a detail-oriented, self-directed Event Marketing Associate to manage our event initiatives from early-stage planning through wrap-up and follow-through. Events play a central role in how PhoenixAI grows and connects with its audience, spanning technical meetups and appearances at flagship industry conferences. This person will make sure each program comes together seamlessly, connects with the right attendees, and generates trackable opportunities for the sales team.

Key Responsibilities

The Event Marketing Associate will handle every stage of PhoenixAI's events — coordinating operations and outreach through to reporting on results — working in close partnership with sales, marketing, and technical colleagues.

• Take full ownership of meetups, conferences, dinners, and partner programs from concept to close-out.
• Handle venue selection, sponsorship arrangements, vendor relationships, catering, booth setup, signage, promotional items, shipping, and travel logistics.
• Develop event schedules and keep colleagues, speakers, partners, and vendors aligned and on track.
• Produce landing pages, invites, social content, email outreach, and other materials to promote events.
• Work with speakers on presentations, demos, and run‑of‑show planning.
• Serve as a professional face for PhoenixAI and ensure attendees have a positive, welcoming experience.
• Make sure leads gathered at events are logged accurately and passed along to sales without delay.
• Partner with sales ahead of each event to define target accounts, meeting objectives, and follow‑up plans.
• Monitor sign‑ups, turnout, meetings held, qualified leads, pipeline impact, and event spend.
• Keep an up-to-date calendar of upcoming conferences, sponsorship options, and community gatherings.

Qualifications

Role Requirements

• Must currently live in the San Francisco Bay Area, or be prepared to relocate before the start date.
• Willingness to travel for events.
• Availability to work evenings or weekends as needed around event schedules.

Skills, Experience and Attributes

• Bachelor’s degree in Marketing, Communications, Engineering, Information Systems or related fields is required.
• Comfortable owning both high‑visibility initiatives and the smaller operational tasks that keep events running.
• Strong organizational skills and consistent attention to detail.
• Ability to translate a loosely defined objective into a clear, actionable plan.
• Adaptable and composed when plans change on short notice.
• At ease engaging with technical speakers, partners, prospective customers, sales staff, and leadership.
• Eager to learn quickly and grow alongside an early‑stage company.

Preferred, Not Required

• Experience from an internship or project involving events, marketing, community, hospitality, partnerships, or sales.
• Leadership experience within a student organization or technical community.
• Familiarity with LinkedIn, HubSpot, event platforms, or design tools.
• Exposure to developer tools, cloud infrastructure, data, cybersecurity, or open source

The base salary for this role is projected at $80,000 - $105,000 annually , plus eligibility for PhoenixAI's bonus programs.

Individual compensation will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. We also provide a comprehensive benefits package featuring premium medical, dental, and vision coverage, life insurance, and a 401(k) retirement plan. Employees enjoy at least 16 days of PTO, parental leave, health savings options, and access to our employee assistance program.