Event Manager III

Maritz; Sunnyvale (CA); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Benefits package

Job summary

Maritz is seeking an Event Manager III to serve as the primary client contact for assigned meetings and events onsite at the client’s campus, coordinating strategy, objectives, and logistics to deliver exceptional service.

You will manage large-scale events, lead the New Hire Series, and collaborate with cross‑functional teams to ensure successful execution from budgeting through vendor management.

Qualifications

• Bachelor’s degree required.
• 4–6 years of experience in meeting/event planning.
• Strong knowledge of event/program management, budgeting and project planning.
• Demonstrated success developing and maintaining strong client relationships.
• Ability to thrive in a fast-paced, agile environment and manage multiple events simultaneously.
• Professional written and verbal communication skills.

Responsibilities

• Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs.
• Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required.
• Execute large-scale, high‑complexity, executive‑level events (2,500+ attendees).
• Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production and onsite execution.
• Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle.
• Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services.
• Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details.
• Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings.
• Track communication, updates, and changes within the event management system.
• Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded.
• Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.
• Oversee event team storage, inventory, swag, and event supply management.

Skills

Event planning

Budgeting

Client relationships

Project management

Communication

G-Suite

Education

Bachelor's degree

Tools

G-Suite

Job description

About the Role

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human‑first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible.

Event Manager III Overview

The Event Manager III is the primary client point of contact for assigned meetings and events onsite at the client’s campus. Manages meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning, while providing unparalleled levels of customer service on all events. Works closely with clients to understand and meet program objectives/outcome.

What You’ll Be Doing

• Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs.
• Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required.
• Execute large-scale, high‑complexity, executive‑level events (2,500+ attendees).
• Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production and onsite execution.
• Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle.
• Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services.
• Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details.
• Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings.
• Track communication, updates, and changes within the event management system.
• Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded.
• Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.
• Oversee event team storage, inventory, swag, and event supply management.

What You’ll Bring

• Bachelor’s degree required.
• 4–6 years of experience in meeting/event planning (corporate, association, incentives, convention services, or similar).
• Strong knowledge of event/program management, including budgeting and project planning.
• Demonstrated success developing and maintaining strong client relationships.
• Ability to thrive in a fast‑paced, agile environment and manage multiple events simultaneously.
• Professional written and verbal communication skills.
• Strong computer skills, including G‑Suite tools and the ability to learn new technology quickly.
• Nice To Have Experience executing large‑scale executive events (2,500+ attendees).
• Background supporting corporate Product Area events or major onboarding programs.
• Experience managing event inventory, VIP logistics, or multi‑room venue operations.

Working Logistics & Things You Should Know

This is an Onsite/Hybrid role depending on client/venue requirements.

Travel requirements: Minimal, primarily for onsite support as needed.

The total compensation range for this position is $90,000–$105,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

Benefits

• medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

Equal Opportunity Statement

Maritz is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status.

We are committed to providing a workplace free of any discrimination or harassment.

Eligibility & Visa Sponsorship

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire.

Disability Support

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [e-mail].

DISCLAIMER

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.