Event Manager / Coordinator

WHITE HOUSE EVENT CENTER LLC; California (MO); Hybrid; USD 34,000 - 41,000; Full time

Job summary

White House Event Center & The Estate in Anaheim, California seeks a dynamic Event Manager / Sales Consultant to lead event sales, client planning, and hands-on coordination for weddings, corporate events, and other celebrations.

This hybrid role combines tours, lead follow-up, proposals, vendor coordination, and on-site event management. You will switch to an on-site manager role on Fridays and Saturdays, ensuring flawless execution from first inquiry to final farewell.

Qualifications

• Experience in selling and coordinating events such as weddings, corporate events, and similar celebrations.
• Ability to manage client planning from inquiry to booking and follow-up.
• On-site event management and coordination experience is a plus.

Responsibilities

• Respond promptly to inquiries via phone, email, and social channels.
• Conduct venue tours and consultations for prospective clients.
• Build relationships with leads and guide them through booking process.
• Prepare proposals, explain packages, and suggest upgrades based on client needs.
• Maintain client records, appointments, and follow-up schedules.
• Assist with contracts, deposits, and payment schedules.
• Coordinate vendors, staff, and event timelines on event day.

Skills

Event sales

Client planning

Vendor coordination

Staff leadership

Problem solving

Communication

Job description

Job Description

Job Description

Full-Time Event Manager/ Sales Consultant

White House Event Center & The Estate — Anaheim & Orange, California

Pay: $25–$30 per hour, plus commissions and performance bonuses
Schedule: Full-time, Monday-Thursday (Event Sales Consultant) 1pm-9pm; Friday, Saturday OR Sunday (Event Management / Coordinator)

About the Position

White House Event Center and The Estate is seeking a personable, motivated, and highly organized Event Manager / Sales Consultant to join our team.

This is a hybrid position combining event sales, client planning, and hands‑on event management. Monday through Thursday, you will work with prospective and existing clients—conducting tours, following up with leads, generating new business, and helping booked clients plan successful celebrations. On Fridays and Saturdays, you will transition into an operational role, serving as an Event Manager or Event Coordinator for weddings, receptions, quinceañeras, corporate functions, and other special events.

The right candidate is equally comfortable closing a sale, guiding a couple through their wedding plans, coordinating vendors, directing staff, and calmly solving problems during a live event. This is not a desk‑only position. It is an active, client‑facing role for someone who enjoys building relationships and seeing each event through from the first inquiry to the final farewell.

Primary Responsibilities

Event Sales and Business Development — Monday through Thursday

• Respond promptly and professionally to telephone, email, website, and social‑media inquiries.
• Conduct engaging venue tours and consultations for prospective clients.
• Build relationships with leads and guide them through the decision‑making and booking process.
• Prepare proposals, explain packages and services, and recommend upgrades based on each client’s needs.
• Maintain consistent follow‑up with prospective customers.
• Meet individual and company sales goals.
• Generate new business through referrals, outreach, networking, and relationship‑building.
• Maintain accurate client records, appointment notes, sales activity, and follow‑up schedules.
• Assist with contracts, deposits, payment schedules, and required event documentation.
• Identify opportunities to increase event revenue while providing honest, thoughtful recommendations.

Client Planning and Event Preparation — Monday through Thursday

• Serve as a primary point of contact for assigned clients throughout the planning process.
• Help clients develop their event vision, floor plan, timeline, menu, vendor plan, and logistical requirements.
• Conduct planning meetings, venue walkthroughs, final walkthroughs, and timeline reviews.
• Create and revise ceremony, cocktail‑hour, and reception floor plans.
• Review outside vendors, vendor agreements, insurance requirements, and Certificates of Insurance.
• Coordinate ceremony rehearsals when assigned.
• Communicate final event details to venue management, culinary, banquet, bar, security, and setup teams.
• Maintain organized and complete event files.
• Set realistic expectations while providing responsive, reassuring customer service.

Event Management and Coordination — Friday, Saturday OR Sunday

• Act as the on‑site Event Manager or Event Coordinator for assigned events.
• Review the venue before guest arrival and ensure furnishings, tables, chairs, linens, place settings, and event areas are prepared according to the approved floor plan.
• Supervise venue setup and the placement of approved detail items.
• Welcome and coordinate outside vendors throughout load‑in, setup, event service, and breakdown.
• Lead pre‑event staff meetings and clearly communicate the timeline, client expectations, and assigned responsibilities.
• Coordinate the transition between the ceremony, cocktail hour, dinner, and reception.
• Organize and cue the wedding party in coordination with the officiant, DJ, musicians, and other vendors.
• Cue major reception moments, including grand entrances, first dances, speeches, toasts, cake cutting, and other scheduled activities.
• Assist with gathering the wedding party, family members, and guests for photogra