Event Manager

Project Management Institute; United States; On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Skill development opportunities

Access to a global network

Flexible work-time options

Award and bonus opportunities

Job summary

Project Management Institute seeks a Senior Event Manager to lead end-to-end event planning and execution for in-person and virtual gatherings. You will manage budgets, coordinate with venues and vendors, and mentor team members while ensuring exceptional attendee experiences.

The role requires 7+ years in event planning, strong negotiation skills, and the ability to work across time zones. Candidates should be comfortable with travel and global collaboration.

Qualifications

• Senior-level event planning and execution experience.
• Experience with in-person and virtual meetings or events.
• Ability to work outside normal hours and weekends.
• Proficiency in planning meetings and events domestically and internationally.
• Strong contract negotiation skills.

Responsibilities

• Lead planning and execution of in-person or virtual events from concept to completion.
• Collaborate with business owners to create detailed event plans and budgets.
• Adhere to budget and policy guidelines.
• Source and coordinate with venues, AV providers, decorators, and other vendors.
• Ensure on-site execution with a focus on attendee experience.
• Define templates, playbooks and process improvements for repeatable delivery.

Skills

Event planning

Budgeting

Negotiation

Vendor management

Stakeholder management

Team leadership

English proficiency

Education

Bachelor’s degree in a related field

Certifications: CMP, PMP, CAPM

Tools

Microsoft Office

Job description

Are you a dreamer, innovator, thinker and a do-er who believes in contributing to something that makes difference?

Make an impact. Join PMI.

The Event Manager role is a senior Event Planner position responsible for end-to-end event planning and execution. The role is an individual contributor role, however it retains high levels of influence, internal leadership and mentoring across the team.

What You’ll Bring To The Role

• Lead the planning and execution of in-person or virtual meetings and events from concept to completion, including post-event summaries. Attendance size 50 -5000+
• Collaborate with business owners to create detailed event plans and budgets.
• Adhere to budget and policy guidelines.
• Source, negotiate, and coordinate with venues, audiovisual providers, decorators, and other key vendors.
• Work closely with internal and external stakeholders to ensure event success.
• Ensure seamless on-site execution with a focus on customer satisfaction and attendee experience.
• Create event experiences while also addressing customer needs and inquiries
• Experience a plus but not required in:
  • VIP Meetings
  • Tradeshows, Exhibits and Sponsorship
  • Registration
  • Housing
  • Virtual meetings and events (Zoom, MS Teams, Rain Focus)
• Define templates, playbooks, and process improvements that make high-quality event delivery repeatable across regions and formats.
• Ability to work outside normal business hours and weekends. Note: this is a global position that requires ability to work with stakeholders and vendors from around the world.
• Liaise with business owners (CEO, Chief of Staff and other Executive Leaders) to develop and implement program needs.
• Administer and maintain online registration system
• Interact with Travel Team to coordinate required travel itineraries
• Prepare event budgets during planning and prepare final reconciliations.
• Negotiate contracts and adhere to PMI Legal and Procurement processes
• Work cross functionally with other departments
• Adhere to all deadlines and turnaround timelines the Events and projects assigned

Role Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Industry certifications such as CMP, CMM, PMP, or CAPM are a plus.
• At least 7+ years of experience in end-to-end event planning and execution (both small and large convention center venues)
• Ability to work outside normal business hours and weekends.
• Proficiency in planning meetings and events in domestic and international countries.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, etc.).
• Strong organizational, problem-solving, and troubleshooting skill in high-pressure environments.
• A proactive mindset, with the ability to meet deadlines and take ownership of tasks.
• Strong contract negotiation skills
• Proficiency in Microsoft Office programs (ie Excel
• Ability to think critically about programs and services, and apply creative solutions appropriately.
• Strong interest in building relationships both internally and externally. This role includes interacting with customers and providing quality customer service and care.
• Must have ability to execute detailed plans, collect and interpret data, and prepare concise summaries
• Proficiency in the PMI business language (English)
• Travel Up to 25%

What you can expect from us

We value and nurture an environment of inclusivity and diversity, and a culture of communication and collaboration. Your health, safety and well-being come first, and we believe that you should have time for your work, but you should also have time for you..

Join Us And You’ll Get

• an excellent total package, with compensation and benefits based upon your geographic location.
• skill development opportunities, to help you grow now and into the future.
• access to a global network, to enrich your professional experience.
• flexible options to help balance work time and your time
• award and bonus opportunities.

The salary offer will be based on several factors, including the candidate’s demonstrated skills, qualifications and relevant experience.

Project Management Institute, Inc. is committed to providing equal employment opportunities without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.