Event Manager

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a dynamic Event Manager to coordinate various official events, both in-person and virtually. This full-time role involves managing vendors, overseeing budgets, and ensuring seamless event execution. The ideal candidate will have a Bachelor's Degree and at least three years of relevant experience. You'll work in a hybrid environment, balancing on-campus and remote tasks, while contributing to a diverse and inclusive workplace. If you are passionate about event management and thrive in a collaborative setting, this opportunity is perfect for you.

Qualifications

• Bachelor's Degree with at least 3 years of relevant experience.
• Experience in event coordination and vendor management.

Responsibilities

• Coordinate venue reservations and audio-visual arrangements.
• Manage event registration and attendee communication.
• Oversee budget tracking and process purchase orders.

Skills

Event Coordination

Vendor Management

Budget Management

Marketing

Communication Skills

Education

Bachelor's Degree

Job description

Join to apply for the Event Manager role at University of Pittsburgh.

This position coordinates official events and other gatherings in-person and virtually. Responsibilities include overseeing vendors, event components, budget, and marketing.

Department Details: This role supports the Eye & Ear Foundation, and the Departments of Ophthalmology and Otolaryngology, which are part of Pitt's Eye and Ear Advancement.

Essential Functions:

1. Liaise with departmental stakeholders for planning, feedback, and attendance management.
2. Coordinate venue reservations, room setup, and audio-visual arrangements.
3. Arrange catering and refreshments.
4. Coordinate with speakers, presenters, and guests, including travel and accommodations for out-of-town participants.
5. Create and distribute event materials.
6. Manage event registration, attendee communication, and send reminders.
7. Maintain event calendars and track schedules.
8. Process purchase orders, invoices, and expense reports, ensuring proper budget tracking.

Physical Effort: Must have a valid driver’s license. May involve long periods of standing/walking and moving tables or carrying light boxes.

The University of Pittsburgh values diversity, equity, inclusion, and accessibility, fostering an environment where all individuals can contribute and grow.

It is an Affirmative Action/Equal Opportunity Employer, committed to equality and diversity, including disability and veteran status.

Position Details: Full-time, regular, based in Pittsburgh, with a hybrid work arrangement (on-campus and remote).

Qualifications: Bachelor's Degree with at least 3 years of relevant experience. No substitutions accepted.

Schedule: Monday-Friday, 8:00 am - 4:30 pm.

Additional Requirements: Background check required for finalists. Must submit resume and cover letter.