Event Manager

System One; Pensacola (FL); Hybrid; USD 34,000 - 69,000; Full time

Job summary

System One in Pensacola, FL is seeking an experienced Event Manager for a contract role. The position offers a hybrid work model (3 days onsite, 2 days remote) with 40 hours per week and negotiable compensation on a W-2 basis.

Responsibilities include leading strategic event direction, developing plans, managing the full event lifecycle, vendor negotiations, on-site leadership, and data-driven improvements while collaborating with stakeholders to deliver high-quality experiences.

Qualifications

• Bachelor's degree in event management or related field, or equivalent experience.
• Minimum five years in event management, including logistics and coordination.
• Proven ability to lead projects from concept to evaluation.
• Advanced project management with multiple priorities and stakeholders.
• Experience reviewing and negotiating contracts.
• Strong written and verbal communication, research, and decision-making.

Responsibilities

• Provide input on strategic direction of moderately complex enterprise events.
• Lead development of plans, tactics, and goals using data-driven insights.
• Conduct research and analysis to recommend event strategies.
• Manage full event life cycle including timelines, budgets, design, logistics, and communications.
• Develop relationships with team members, leadership, stakeholders, and vendors.
• Secure and oversee vendor contracts, bids, and site visits.
• Provide on-site management and operational leadership for events.
• Propose ideas to automate and streamline work and reduce expenses.
• Collect and analyze event data; present conclusions and recommendations.
• Benchmark offerings against industry practices and trends.

Skills

Event management

Project management

Contract negotiation

Vendor management

Data analysis

Communication

Education

Bachelor's degree in event management, hospitality, or related field

Job description

Job Title: Event Manager

Location: Pensacola, FL

Type: Contract

Compensation: Negotiable, W-2 hourly, paid weekly

Work Model: Hybrid - onsite and remote, 3 days onsite, 2 days remote

Hours: 40 hours a week

Security Clearance: No clearance but will require a background check to include criminal, credit and fingerprinting

Responsibilities

• Provide input on and influence the overall strategic direction of moderately complex enterprise events.
• Lead the development of plans, tactics, and goals for the program area using data-driven and qualitative insights.
• Conduct research and analysis and provide recommendations for event strategies and improvements.
• Manage the full event life cycle from concept through execution for complex, multifaceted events, tournaments, group outings, discounted ticket programs, and virtual offerings, including timelines, budgets, design, logistics, and communications.
• Develop and maintain collaborative relationships with team members, leadership, key stakeholders, and vendors to support alignment, visibility, and event programming objectives.
• Secure and oversee vendor contracts, including preparing requests for proposals, analyzing bids, finalizing agreements, and coordinating venue site visits.
• Provide on-site management and operational leadership to support seamless execution, proactive issue resolution, and positive attendee experiences.
• Research, propose, and implement new ideas to automate and streamline work, reduce expenses, and improve processes and efficiencies.
• Collect and analyze event data, present conclusions and recommendations, enhance existing events, and propose new offerings that address employee and organizational needs.
• Benchmark event offerings and results against industry practices and emerging trends.

Requirements

• Bachelor's degree in event management, hospitality, or a related field, or an equivalent combination of training, education, and experience.
• Minimum of five years of relevant event management experience, including logistics, planning, and coordination.
• Proven ability to lead projects from concept through execution and evaluation.
• Advanced project management skills with the ability to manage multiple priorities and stakeholders.
• Significant experience reviewing and negotiating contracts.
• Advanced written and verbal communication, research, analytical, judgment, and decision-making skills.
• High attention to detail, strong organization, and adaptability in fast-paced, high-pressure environments.
• Ability to work independently and collaboratively as part of a team.
• Positive attitude, initiative, flexibility, and the ability to maintain composure and professionalism under pressure.
• Proactive problem-solving skills with the ability to anticipate needs.
• Strong customer service orientation and stakeholder relationship-building skills.
• Advanced interpersonal skills, including tact and diplomacy.
• Ability to maintain confidentiality and demonstrate integrity.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #851-Rockville-S1