Event Manager

Raul Avila Inc; New York (NY); On-site; USD 68,000 - 83,000; Full time

Job summary

Raul Avila Inc. in New York, NY, is seeking an organized Event Manager to assist with planning and executing high-profile events from concept to completion. The role involves coordinating with clients, vendors, venues, and internal teams to ensure smooth operations on-site and in real time.

This fast-paced position requires handling multiple priorities, strong attention to detail, and the ability to troubleshoot issues during setup and live events, including evenings and weekends as needed.

Qualifications

• 2+ years of experience in event planning or related field.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with NYC event vendors a plus.

Responsibilities

• Assist with planning and coordinating events from initial concept through event day and post-event follow-up.
• Serve as a point of contact for clients, vendors, venues, event staff, and internal teams.
• Build and maintain production schedules, staffing plans, timelines, floor plans, and other event documents.
• Coordinate with vendors, rental companies, caterers, entertainment, décor teams, and other event partners.
• Assist with event budgets, purchase orders, invoices, calendars, travel arrangements, and other administrative tasks.
• Participate in site visits and support venue planning, event layouts, setup, and breakdown.
• Coordinate event staff, including schedules, responsibilities, expectations, and day-of assignments.
• Track deadlines and follow up with clients, vendors, and internal teams to keep projects on schedule.
• Troubleshoot issues quickly and professionally during event setup and live event execution.
• Manage multiple events and projects simultaneously while maintaining organized files, strong attention to detail, and supporting the broader event production team as needed.

Skills

Event planning

Organizational skills

Project management

Communication

Tools

Microsoft Office

Job description

About Raul Avila Inc.

Raul Avila Inc. is an event production company specializing in the planning and execution of high-profile events, experiences, and productions. Our work brings together clients, creative partners, vendors, staff, and production teams to create seamless and memorable events.

We are looking for an organized, proactive, and detail-oriented Event Manager to join our team and assist with the planning and execution of high-profile events.

The Role

The Event Manager will assist with the planning, coordination, and execution of events from initial concept through event completion. This person will work closely with Raul Avila, clients, vendors, staff, venues, and internal teams to ensure event details are organized and executed smoothly.

This is a fast-paced role for someone who enjoys working in a dynamic environment, can manage multiple priorities, and is comfortable working on-site and solving problems in real time.

Responsibilities

• Assist with planning and coordinating events from initial concept through event day and post-event follow-up.
• Serve as a point of contact for clients, vendors, venues, event staff, and internal teams.
• Build and maintain production schedules, staffing plans, timelines, floor plans, and other event documents.
• Coordinate with vendors, rental companies, caterers, entertainment, décor teams, and other event partners.
• Assist with event budgets, purchase orders, invoices, calendars, travel arrangements, and other administrative tasks.
• Participate in site visits and support venue planning, event layouts, setup, and breakdown.
• Coordinate event staff, including schedules, responsibilities, expectations, and day-of assignments.
• Track deadlines and follow up with clients, vendors, and internal teams to keep projects on schedule.
• Troubleshoot issues quickly and professionally during event setup and live event execution.
• Manage multiple events and projects simultaneously while maintaining organized files, strong attention to detail, and supporting the broader event production team as needed.

Qualifications

• 2+ years of experience in event planning, event production, entertainment, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to work effectively with clients, vendors, staff, and internal teams.
• Strong attention to detail, follow-through, and problem-solving skills, with the ability to remain calm and solution-oriented when plans change.
• Proficiency in Microsoft Office and experience creating schedules, timelines, spreadsheets, and other event-related documents; familiarity with NYC event vendors and suppliers is a plus.
• Ability to work independently and collaboratively in fast-paced, high-pressure environments, including evenings, weekends, and nontraditional hours based on event schedules.

What We’re Looking For

The ideal candidate is organized, resourceful, proactive, and eager to take on responsibility. You should be comfortable working in a fast-paced environment, communicating with a variety of people, and jumping in wherever needed to help make an event successful.

You should be comfortable moving between planning meetings, vendor communications, administrative tasks, and the event floor while maintaining a positive and professional attitude. We’re looking for someone who is a team player, takes pride in their work, genuinely cares about the success of each event, and brings a positive, collaborative attitude to the team.

Schedule

This is an event-driven position. The schedule may include evenings, weekends, holidays, and extended hours depending on event requirements.

Compensation

Salary: $75,000 per year

Raul Avila Inc. is an equal opportunity employer.