Event Manager

Luminary Hotel & Co; Fayetteville (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical & Dental

Vision Plan

HSA

401k Plan

Paid Time Off

Holiday Pay

Career Training

Tuition Reimbursement

Bereavement Leave

EAP

Jury Duty

Employee Discounts

Free Meals

Job summary

Trilith Guesthouse in Fayetteville, GA is seeking an experienced Event Manager to oversee events from booking to execution. You’ll coordinate with clients, vendors, and internal teams to deliver seamless experiences and foster repeat business.

Responsibilities include planning site visits, preparing BEOs, floor plans, and group resumes, and managing room blocks and F&B minimums. Excellent communication and hospitality background are essential.

Qualifications

• 2–4 year degree or equivalent experience in hospitality or event management.
• Strong knowledge of food & beverage, event operations, and room configurations.
• Proficiency in Outlook, Word, Excel, and CI/TY (Marriott system preferred).
• Excellent communication skills (written and verbal).
• Previous hospitality or hotel experience preferred.

Responsibilities

• Manage the full lifecycle of events (group, catering, in-house) after sales contracting.
• Act as the primary liaison between clients and internal departments (Sales, Banquets, Culinary, etc.).
• Plan site visits, tastings, walkthroughs with clients, and a personalized welcome on day one of each event.
• Prepare all necessary documentation (BEOs, floor plans, trial event checks/group estimates, and group resumes) and complete all necessary activities for each quote.
• Monitor room blocks and manage food & beverage minimums and attrition.
• Collaborate with vendors and ensure insurance and compliance requirements are met.
• Upsell event enhancements and ensuring revenue opportunities are maximized.
• Host pre- and post-event meetings, be able during events, provide a smooth transition to operations.
• Maintain updated records in the sales system and ensure clear internal communication.
• Work closely with accounting to ensure payments are received per the contract.
• Review client feedback through and follow up on service improvements.

Skills

Communication

Time Management

Attention to Detail

Team Collaboration

Problem Solving

Guest Service

Event Operations

Room Configurations

MS Office

Education

2–4 year degree or equivalent experience in hospitality or event management

Tools

Outlook

Word

Excel

Marriott CI/TY

Job description

We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so.About Trilith GuesthouseTrilith Guesthouse in Fayetteville, Georgia is a gathering place for artists, storytellers, and makers, surrounded by creativity and the nearby Trilith Studios, one of the largest purpose-built movie studios in North America. Featuring sophisticated accommodations, over 17,000 square feet of meeting space, a chef-driven restaurant, and a European-inspired rooftop bar and lounge, Trilith Guesthouse embraces all who seek to continue the timeless tradition of storytelling, promising an immersive experience like no other.Overview of the roleWe’re looking for an experienced and proactive Event Manager to oversee events from the moment they're booked to their successful execution. This role requires exceptional coordination, clear communication, and a guest-first mindset to ensure each event runs smoothly and exceeds expectations. You'll work closely with clients, vendors, and internal teams to deliver seamless experiences and foster repeat business.What you have2–4 year degree or equivalent experience in hospitality or event management.Strong knowledge of food & beverage, event operations, and room configurations.Proficiency in Outlook, Word, Excel, and CI/TY (Marriott system preferred).Excellent communication skills (written and verbal).Previous hospitality or hotel experience preferred.Strong time management and attention to detailAbility to work independently while collaborating effectively with multiple departments.Ability to work nights, weekends, and holidays as required.Professional, polished, and highly organized.Comfortable working under pressure and solving problems quickly.Strong team player and independent worker.What you’ll doManage the full lifecycle of events (group, catering, in-house) after sales contracting.Act as the primary liaison between clients and internal departments (Sales, Banquets, Culinary, etc.).Plan site visits, tastings, walkthroughs with clients, and a personalized welcome on day one of each event.Prepare all necessary documentation (BEOs, floor plans, trial event checks/group estimates, and group resumes) and complete all necessary activities for each quote.Monitor room blocks and manage food & beverage minimums and attrition.Collaborate with vendors and ensure insurance and compliance requirements are met.Upsell event enhancements and ensuring revenue opportunities are maximized.Host pre- and post-event meetings, be able during events, provide a smooth transition to operations.Maintain updated records in the sales system and ensure clear internal communication.Works closely with accounting to ensure payments are received per the contract.Review client feedback through and follow up on service improvements.Physical DemandAbility to sit or stand for extended periods of timeAbility to bendAbility to lift and pull 50 lbs.Ability to communicate clearlyCorrected vision to normal rangeAbility to work long hours as neededAbility to work overnight shifts in a fast-paced hotel environment.Mental DemandsMake sound judgments quicklyWork on multiple tasks, making appropriate progress toward deadlinesAble to work independently, take direction, and provide direction to othersManage differing personalities within the property, the resort, and the communityMaintain the highest degree of confidentialityAbility to work effectively in stressful, high-pressure situationsAbility to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessaryBenefitsFull-time Associate BenefitsMedical, Dental, & Vision | HSA & Flexible Spending Account Options | Basic Life & Disability Plan Options | 401K Retirement Plan | Paid Time Off | Holiday Pay | Career Training & Development Opportunities | Tuition Reimbursement | Bereavement Leave | Employee Assistant Program (EAP) | Jury Duty (May vary by state) | Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employeesPart-time Associate BenefitsAll above-listed benefits, except for Medical Insurance and Holiday PayOn-Call Associate Benefits Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employeesMainsail is an Equal Opportunity Employer and it does not discriminate on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity expression (including transgender status), sexual orientation, marital status, parental status, military service and veteran status, political affiliation, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.