Event Logistics Coordinator

Mountainland Association of Governments | MAG - Utah County, UT; Monterey (CA); On-site; Full time

Job summary

Middlebury College is seeking a full-time Event Logistics Coordinator to manage event setups and logistics with a focus on quality and customer service. Responsibilities include preparing event spaces and maintaining event inventories. A strong candidate will have excellent organizational and interpersonal skills, coupled with a background in facilities management or similar settings. This role is vital in enhancing the event experience for the MIIS community.

Benefits

Generous retirement matching

Up to 34 days off per year

Educational assistance programs

Access to cultural events and sporting facilities

Qualifications

• 2 years in facilities or event/conference setup role preferred.
• Good organizational, planning, and logistical skills required.
• Excellent human relations and interpersonal skills mandatory.

Responsibilities

• Perform set-up, tear-down, and clean-up for campus events.
• Maintain inventory of event-related items in good condition.
• Provide logistical guidance to event organizers.

Skills

Organizational skills

Planning skills

Interpersonal skills

Cross-cultural skills

Computer skills

Education

Bachelor's degree

Experience in facilities/event setup

Tools

Microsoft Excel

Job description

Event Logistics Coordinator

Description
This position provides set-up, tear-down, clean-up, and other logistics duties for all campus events, with an emphasis on quality, safety, economy, and customer service. This is a labor-intensive position, responsible for a wide range of tasks that require interface with nearly all constituents of the MIIS community, including faculty, staff, and students, as well as with outside organizations.

This is a full time, benefits eligible, hourly position with a hiring range of $20.57 - 25.72 per hour.

Core Responsibilities:

• Performs set-up, tear-down, clean-up, and other logistics for all Institute events.
  
• Performs walk-throughs with event organizers in advance of events and provides guidance on optimal set-up.
  
• Maintains schedule of all events requiring logistical support.
  
• Maintains all event-related items, such as tables, chairs, linens, area heaters, etc., in a clean and serviceable condition.
  
• Ensures Institute flags are in good condition, maintains inventory of all flags, and assures that correct flags are posted on buildings each semester that represent the homelands of current students.
  
• Provides additional special logistics needs and other duties as assigned by the Vice President's Office.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

Requirements

• A combination of education and experience which would demonstrate skills relevant to this position. A
• Bachelor's degree and/or experience with facilities and working in an educational or conference set-up environment is preferred. At least 2 years in a facilities or event/conference set-up role, or equivalent experience, is desired.
  
• Good organizational, planning, and logistical skills are required.
  
• Excellent human relations, interpersonal, and cross-cultural skills and/or experience.
  
• Basic computer skills and ability to effectively use computerized information systems. Knowledge of Microsoft Excel is helpful.
  
• Basic knowledge of safety, particularly in moving and handling heavy equipment.

Physical Demands and Working Conditions
This is a labor-intensive position that frequently requires physical exertion, including bending, climbing, pushing/pulling, and lifting/carrying objects up to 40 pounds. Requires the ability to work at a computer for extended periods of time.

Other:
Offer is contingent upon successful completion of a criminal background check.

Benefits
As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community. Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski areas). The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
  
• A full listing of our benefit offerings can be found on our website by following this web link: https://go.middlebury.edu/benefits
  
• Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!

To apply, visit: https://apply.workable.com/middleburycollege/j/2D7A8B727A/





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