Event Logistics Associate (Seasonal)

Desert Botanical Garden; Phoenix (AZ); On-site; USD 22,000 - 28,000; Part time

Job summary

Desert Botanical Garden is seeking a seasonal Events Support role in Phoenix. The successful candidate will help ensure the success of events, weddings, workshops, meetings, and classes by providing setup and support services to departments and guests.

The schedule includes AM or PM shifts and weekends, with safety-minded handling of equipment and strong customer service. Responsibilities include setting up and breaking down tables, chairs, and AV gear, assisting beverage and exhibits staff, and

Qualifications

• Must work during weekends (Friday–Sunday), occasional evenings, and/or holidays.
• Must have a valid driver’s license and be able to operate a motorized cart.
• Must be 18 years of age or older to transport alcohol as part of job requirements.
• Must possess exemplary customer service skills.

Responsibilities

• Ensure event spaces are clean before, during, and after events.
• Set up and break down tables, chairs, equipment, and structures per schedule.
• Set up and break down audio/visual equipment; perform minor troubleshooting.
• Assist Beverage Dept. with bar setups and breakdowns during events.
• Assist Exhibits Dept. with installation and maintenance of temporary art exhibitions.

Skills

Customer service

Communication skills

Time management

Driver's license

Tools

Hand tools

Motorized cart operation

Forklift operation

Job description

Description

Position Purpose:

Help ensure the success of events, facility rentals, workshops, meetings, and classes offered at the

Garden by providing set up and support services to departments and guests.

Position Description:

Job Type: Seasonal

Schedule: AM or PM - Must work weekends

Pay: $18.00/hr

Essential Duties:

• Ensure that each event space is clean prior to, during, and after each event. This includes floors, counter/table tops, fixtures, restrooms, and the removal of debris, recyclables, and trash
• Set up and break down tables, chairs, event equipment, and structures in a timely and orderly manner as directed by weekly event schedule, carefully handling equipment and adhering to safety standards and practices
• Set up and break down audio/visual equipment for events, programs and facility rentals; handle minor troubleshooting with equipment hardware
• Assist Beverage Department staff with bar set ups and breakdowns prior to, during, and at conclusion of events. This would include any assistance needed throughout the event regarding trash, recycling, or assistance with ice and supplies
• Assist the Exhibits Department with the installation, maintenance, and de-installation of temporary art exhibitions and seasonal displays
• Assist staff and guest deliveries of additional equipment and/or supplies to designated areas.
• Operate motorized cart to move all necessary furniture, equipment, supplies, and structures in a safe manner
• Provide exemplary customer service to Garden staff, volunteers, clients, guests and vendors
• Ensure that the needs of staff, volunteers, clients, guests and vendors are met throughout the duration of those events
• Keep venue staging areas organized and clean, with only required equipment and furniture staged. Maintain accessibility and uphold fire code
• Perform basic grounds-keeping tasks, when necessary, to maintain venues at presentation quality; detect, report, and/or fix any damages or irregularities in the Garden, with a particular responsibility for venue spaces
• Use email communication systems and utilize work request submission system
• May represent Event Logistics staff at Garden meetings
• May operate Garden vehicles off-site when required
• May operate heavy machinery (forklift, etc.) after completing training and certification
• Lead progress on long‑term projects or installations while balancing daily responsibilities as dictated by the setup report

Requirements

Competencies

• Must work during weekends (Friday‑Sunday), occasional evenings, and/or holidays
• Must have a valid driver’s license and be able to operate a motorized cart
• Must be 18 years of age or older in order to transport alcohol as part of job requirements
• Must have good communication skills and ability to manage time to complete tasks by time
• required
• Must possess exemplary customer service skills

Equipment Used

In addition to typical office equipment, this role requires the use of small hand tools, handheld power

tools, motorized cart, and other items need to set up, tear down, and maintain Garden displays and

events.

Internal Communication

Frequent communication with Garden staff in multiple departments.

External Communication

Occasional communication with visitors, vendors, and partners.

Working Conditions

• Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity and the ability to lift up to 75 pounds required. Must be able to climb a ladder, be comfortable working with heights, and be physically capable of operating small handtools. This role will require outdoor work in extreme temperatures and inclement weather.
• Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual to perform essential job functions.

Diversity, Equity, and Inclusion

• Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental status, age, national origin, veteran status, disability, or any other status protected by law.
• The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual and institutional excellence.
• All employees will help add to the Garden’s diversity and fully embrace it.

This job description is not intended to be an exhaustive list of all duties, responsibilities, and

deliverables of the role. This is not a contract and should not be viewed as such. Other duties may be

assigned by supervisor and/or his/her/their designee