Event Logistics Assistant (OPS/Part-Time)

Florida State University; Sarasota (FL); On-site; USD 22,000 - 25,000; Part time

Job summary

The John & Mable Ringling Museum of Art in Sarasota, FL, is seeking an events assistant to manage venue logistics for a range of events. You will move and arrange tables, chairs, lighting, and related gear around the Ringling campus while setting up and operating A/V equipment.

You’ll ensure timely preparation and teardown, coordinate with vendors, clients, and staff, and uphold event policies for safety and conduct.

Qualifications

• High school diploma or equivalent.
• Valid Florida driver’s license or ability to obtain prior to hire.

Responsibilities

• Carry and move tables, chairs, lighting, and other event equipment around the Ringling's 66-acre campus.
• Setting up and operating A/V equipment.
• Ensuring logistical setups are completed prior to event start time and cleared promptly at the close of the event.
• Assisting with oversight of vendor load-ins and load-outs.
• Interfacing with clients, vendors, guests, and Museum staff with a focus on customer service.
• Enforcing established rules and policies for sound, guests, and vendor conduct.
• Maintaining the safety of property, in conjunction with the security department.
• Attending weekly planning meetings and maintaining event equipment and supplies.

Skills

Customer service

Event logistics

Communication

Education

High school diploma or equivalent

Tools

A/V equipment

Job description

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University.

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University.

Responsibilities

This role provides logistical setup of venues for events, both large and small. Responsibilities include:

• Carrying & moving tables, chairs, lighting, and other event-related equipment around the Ringling's 66-acre campus.
• Setting up and operating A/V equipment.
• Ensuring logistical setups are completed prior to event start time and cleared promptly at the close of the event.
• Assisting with oversight of vendor load-ins and load-outs.
• Interfacing with clients, vendors, guests, and Museum staff with a focus on customer service.
• Enforcing established rules and policies for sound, guests, and vendor conduct.
• Maintaining the safety of property, in conjunction with the security department.
• Attending weekly planning meetings and maintaining event equipment and supplies.

Qualifications

• High school diploma or equivalent
• Valid Florida driver’s license or the ability to obtain prior to hire.

Preferred Qualifications

Experience with:

• Event logistics
• A/V equipment
• Customer service

Ability To

• Respond calmly to urgent situations
• Effectively communicate and problem-solve

Contact Info

For more information or technical assistance, please contact Ringling Human Resources via email or by calling 941-358-2771.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

$16.22 per hour (20 hours per week)

Considerations

• This is an OPS/temporary job.
• Based on the duties, this position may require completion of a criminal history background check.
• Work Location: Sarasota, FL
• Employees are required to adhere to the business dress standards.

Working Hours

• This role has a dynamic schedule that is determined by planned events at The Ringling.
• Events are scheduled at a minimum of 2 weeks in advance of an event.
• Events are scheduled at various times, including days, evenings (as late as 1:00 AM), weekends, and holidays.
• Additional support is often needed during high season each year between October and May.

Weekends, days, evenings, or holidays may be required as needed by Ringling.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.