Event Lead & Team Coordinator

Pippin Hill Farm and Vineyards LLC; North Garden (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Pippin Hill Farm and Vineyards LLC is seeking an Event Supervisor to lead event staff, coordinate with culinary and events teams, and ensure seamless execution from setup to breakdown. You will maintain our hospitality standards and provide clear direction in fast-paced environments.

Ideal candidates bring supervisory experience in events or hospitality, strong communication, and a calm, guest-focused demeanor under pressure.

Qualifications

• Previous experience in events, hospitality, restaurants, or a similar service environment; supervisory experience preferred.
• Strong communication and organizational skills.
• Comfortable providing direction and leading a team during fast-paced events.
• Professional, calm, and guest-focused under pressure.
• Strong attention to detail and ability to adapt as event needs change.

Responsibilities

• Supervise event staff during setup, service, and breakdown, ensuring execution aligns with BEOs.
• Review event details and staff assignments before service and communicate changes to the team.
• Lead pre-event staff briefings and provide clear direction throughout the event.
• Coordinate with culinary, bar, service, and event management teams to maintain smooth event flow.
• Support and coach event staff during service while maintaining a professional, team-oriented environment.
• Serve as a professional and welcoming point of contact for guests, clients, and vendors during events.
• Assist with guest needs and communicate concerns or significant issues to event management.
• Help ensure specialty meals, dietary accommodations, and other event-specific service details are executed correctly.
• Maintain event spaces, service stations, bridal and groom suites, and other guest-facing areas at event-ready standards.
• Ensure bars and service areas are properly stocked and maintained throughout events.
• Monitor event equipment and supplies and communicate replenishment or maintenance needs.
• Ensure event spaces are properly reset and left presentable following each function.
• Communicate event updates, operational concerns, guest issues, and incidents to event management.
• Complete required event recaps and incident documentation.
• Participate in post-event discussions and provide feedback that supports continued improvement of event operations.

Skills

Team Leadership

Communication

Event Coordination

Guest Service

Job description

Pippin Hill Farm and Vineyards LLC is seeking an Event Supervisor to lead event staff, coordinate with culinary and events teams, and ensure seamless execution from setup to breakdown. You will maintain our hospitality standards and provide clear direction in fast-paced environments.

Ideal candidates bring supervisory experience in events or hospitality, strong communication, and a calm, guest-focused demeanor under pressure.