Event Fulfillment Coordinator (Part-Time)

Tiny Health; Austin (TX); On-site; USD 26,000 - 34,000; Part time

Job summary

Tiny Health is seeking a highly organized logistics assistant to own the behind-the-scenes operations of our conference program. In this role you’ll pack, ship, and track booth materials and swag at our Austin warehouse, coordinating across multiple events nationwide with precision and care.

You’ll also support the CEO at local Austin events, including evenings and weekends. The position emphasizes inventory accuracy, clear communication, and proactive planning to keep shows running smoothly and

Qualifications

• Exceptionally organized and proactive in tracking tasks.
• Ability to anticipate needs and communicate status clearly.
• Comfortable with spreadsheets and inventory management.
• Able to manage multiple deadlines and shipments simultaneously.
• Able to lift 40–50 lbs and work on your feet for extended periods.

Responsibilities

• Pack and ship booth kits, signage, collateral, and swag to conferences and events.
• Build and maintain a tracking system for shipments and returns.
• Keep running inventory of all event materials and swag.
• Flag low stock early and reorder material as needed.
• Log damaged items and coordinate replacements.
• Coordinate shipping deadlines with venues and carriers.
• Unpack, inspect, and restock materials after events.
• Support the CEO at local Austin events with setup/teardown.
• Stay aligned with the events team on timelines and changes.

Skills

Organized

Forecasting needs

Communication

Excel/Sheets

Multitasking

Issue flagging

Lifting 40-50 lbs

Tools

Google Sheets

Excel

Job description

About Tiny Health

Tiny Health is advancing lifelong health, from the first 1,000 days to the last, and addressing chronic disease through precision microbiome science. Founded in 2020 and built by microbiome scientists and physicians, our testing platform reveals whether your microbiome is trending toward resilience or imbalances using shotgun metagenomics, proprietary AI, and one of the world's largest longitudinal datasets. Trusted by families and health practitioners alike, our research-backed gut and vaginal tests are redefining the microbiome as a cornerstone of personalized health through every life stage. Learn more at tinyhealth.com and poweredbytiny.com.

The Opportunity

We're looking for a highly organized, detail-obsessed person to own the behind-the-scenes logistics of our conference program. Most of the role is hands‑on work at our warehouse: packing, shipping, and tracking booth materials and swag for events across the country, often with several shows in motion at once.

You’ll also support our CEO at local Austin events, including conferences where they're attending or speaking. Some of these fall on evenings or weekends.

What You’ll Do

• Pack and ship booth kits, signage, collateral, and swag to conferences and events

• Build and maintain a tracking system for what ships to each event, what returns, and in what condition, including overlapping events that share materials

• Keep a running inventory of all event materials and swag

• Flag low stock early enough to reorder before it becomes a problem

• Log damaged or missing items and recommend replacements

• Coordinate shipping deadlines with venues, advance warehouses, and carriers (FedEx, UPS, freight)

• Unpack, inspect, and restock returned materials after each event

• Support our CEO at local Austin events: booth setup and teardown, check‑in, materials, and making sure everything they need is where it needs to be

• Stay in lockstep with the events team on upcoming shows, timelines, and changes, and anticipate what's needed before anyone has to ask

Part-Time Details

• Part‑time, about 20‑30 hours/week, with some flexibility around event deadlines

• Weekend and evening availability required for local events, based on the event calendar

• Pay: $19 - $25 USD per hour

Qualifications

Required

• Exceptionally organized. You build trackers because you like to, not because you have to

• Anticipates needs. You think two steps ahead and speak up before something becomes a problem

• A strong communicator who keeps the team updated on shipment status, inventory levels, and issues without being chased

• Comfortable in spreadsheets (Google Sheets or Excel), or eager to get comfortable

• Able to juggle multiple deadlines and shipments at once without dropping anything

• Proactive about flagging issues like "we're down to 40 tote bags" or "the backwall frame came back cracked"

• Able to lift up to [40–50] lbs and be on your feet for extended periods

• Reliable, with your own transportation to the warehouse and local Austin events

Preferred

• Experience in shipping and receiving, inventory, retail stockroom, or event and trade show logistics

• Previous experience in a fast‑paced startup environment

• Work experience in DTC health/wellness companies

• Experience working remotely, with proficiency in Slack

• Self‑directed, proactive, and comfortable with ambiguity

How we work

• A mission that actually pulls people in
  We make the microbiome measurable and actionable at every life stage, and real people write in to say it's life-changing.

• Remote‑first, real overlap
  Our FTEs are based in North America and work core hours from 9am–6pm CST, shiftable by up to two hours either way — start at 7am or 11am, wrap at 4pm or 8pm.

• Written first, huddle second, meet last
  Default to a clear Slack post, huddle when a thread stalls, and meet only to make a real decision.

• Fast, but never sloppy
  Do the two‑month thing in two weeks, then check the work—shipping errors is rework, not speed.

• Shape what we build, not just how we build it
  There's no playbook waiting for you, so write it—and bring the alternative, not just the objection.

• Day One mentality
  Fewer titles and layers; process is a guardrail where it counts, never the reason something didn't ship.

• No hidden agendas
  Numbers, misses, and feedback are shared openly and in real time, so you always know where you stand.

• High standards, genuinely fun people
  Take the work seriously and ourselves much less—high‑performing and fun to be around is the hiring bar.

• Is this pace for you?
  Venture‑scaled and on a steep trajectory, with intensity in spikes, fiercely protected flexibility, and faster growth than anywhere else.

Our Values

1. Learn Fast, Get Better -Find the root cause, not just the fix, and get better every time

2. Be Relentlessly Resourceful - Dig for the answer, move fast, and know when to ask for help

3. Act Like an Owner, Be Hungry to Win - Act like it’s your company, and do whatever it takes to win

4. Act with Honesty and Empathy - Say what’s true, and say it with care

5. Delight People by Anticipating Their Needs - Solve the problem, then get two steps ahead of it