Event Experience & Sales Coordinator

Newfields a Place for Nature & The Arts; Indianapolis (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Newfields a Place for Nature & The Arts in Indianapolis is seeking an energetic Event Services Coordinator to join our Events team. You will manage client relationships, coordinate event details, and support sales across a portfolio of institutional and private events.

Responsibilities include overseeing day-of events, producing itineraries, handling invoicing, and vendor liaison. Strong communication, organization, and problem-solving under pressure are essential for guest experiences.

Qualifications

• 2 years of customer service experience.
• Wedding experience preferred.
• 2 years of event planning experience.
• BA/BS degree preferred.

Responsibilities

• Cultivate assigned leads through the sales process with emphasis on client experience.
• Assist with internal leads, including events from the president’s office.
• Coproduce institutional events as assigned.
• Plan events as assigned during peak periods.
• Generate and manage invoicing for event-related incidents.
• Provide necessary information for finance-related inquiries.
• Maintain proper financial recording on assigned events within Tripleseat.
• Communicate effectively with event contacts and act as a liaison to secure required resources.
• Represent Newfields during client-facing meetings and with external vendors.
• Oversee the day-of event planning and execution from your portfolio or as assigned.
• Create event itineraries for internal and external communication.
• Identify and pursue additional revenue opportunities for secured accounts.
• Assist with high-volume event leads and the sales process.
• Generate and execute event contracts that live within your portfolio.
• In collaboration with the events team, introduce hosting concepts to generate sales, and incentives designed around group, festival, and or event-based concepts.
• Support, plan, and or execute signature events as dictated by the president’s office.

Skills

Customer service

Self-start

Problem-solving

Organizational skills

Communication

Computer skills

Attention to detail

Education

BA/BS degree

Job description

Newfields a Place for Nature & The Arts in Indianapolis is seeking an energetic Event Services Coordinator to join our Events team. You will manage client relationships, coordinate event details, and support sales across a portfolio of institutional and private events.

Responsibilities include overseeing day-of events, producing itineraries, handling invoicing, and vendor liaison. Strong communication, organization, and problem-solving under pressure are essential for guest experiences.