Event Director

Bright Event Rentals; San Antonio (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

Monthly bonus

PTO & holidays

Medical, Dental, Vision

401(k) with employer matching

Job summary

Bright Event Rentals in San Antonio, TX seeks an experienced Event Director who will drive rental revenue while delivering an exceptional client experience from inquiry to execution.

You’ll collaborate with Business Development, CAD, Inventory, Operations, and Sales Support teams to bring events to life seamlessly, building lasting client relationships and tailored rental solutions. This role requires leadership, strategic thinking, and a client-first mindset.

Qualifications

• 3+ years in event rentals, hospitality, or sales-focused client management.
• Strong knowledge of event logistics and client service best practices.
• Proven ability to build long-term client relationships while juggling multiple projects.

Responsibilities

• Lead client discovery calls, showroom appointments, and site visits to identify event rental needs and opportunities.
• Build customized rental proposals and guide clients through product selections and upsell opportunities.
• Proactively communicate with clients throughout the sales and planning process to ensure a seamless experience.
• Collaborate with CAD, Inventory, Operations, and Sales Support teams to develop accurate event scopes and execution plans.
• Ensure all contracts, event details, timelines, and client communications are accurate and finalized prior to execution.
• Maintain organized client records and internal notes within company systems.
• Partner with Business Development Managers and Sales Directors to support revenue growth and sales initiatives.
• Track project timelines, client requests, and event changes to meet deadlines.
• Resolve client concerns with professionalism, urgency, and a solutions-focused mindset.
• Deliver exceptional service that promotes repeat business and referrals.
• Share client feedback and insights with leadership and internal teams.

Skills

Event rentals

Client relationships

Sales leadership

Education

Bachelor's degree in Hospitality or Business

Tools

CRM systems

Microsoft Office

Job description

About Us

From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.

We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you’ll feel at home here.

About The Job

The Event Director role is responsible for driving rental revenue while delivering an exceptional client experience from inquiry through event execution. This position plays a key role in building long-term client relationships, developing tailored rental solutions, and ensuring seamless communication between clients and internal teams. Success in this role directly contributes to event execution, client satisfaction, and overall business growth. This role works closely with Business Development, CAD, Inventory, Operations, and Sales Support teams to bring events to life successfully and efficiently.

What You’ll Do

• Lead client discovery calls, showroom appointments, and site visits to identify event rental needs and opportunities
• Build customized rental proposals and guide clients through product selections, creative solutions, and upsell opportunities
• Proactively communicate with clients throughout the sales and planning process to ensure a seamless experience
• Collaborate with CAD, Inventory, Operations, and Sales Support teams to develop accurate event scopes and execution plans
• Ensure all contracts, event details, timelines, and client communications are accurate and finalized prior to execution
• Maintain organized client records, event documentation, and internal notes within company systems
• Partner with Business Development Managers and Sales Directors to support revenue growth and sales initiatives
• Track project timelines, client requests, and event changes to ensure deadlines and expectations are met
• Resolve client concerns and troubleshoot challenges with professionalism, urgency, and a solutions-focused mindset
• Deliver exceptional service that fosters repeat business, referrals, and long-term client relationships
• Support cross-functional communication by sharing client feedback, operational insights, and event updates with leadership and internal teams

What You Bring

• 3+ years of experience in event rentals, hospitality, event planning, sales, or client relationship management
• Strong knowledge of event rental products, event logistics, and client service best practices
• Proven ability to build and maintain long-term client relationships while managing multiple projects simultaneously
• Excellent communication, organization, time management, and follow-through skills
• Strong sales and consultative problem-solving abilities
• Ability to work in fast-paced, deadline-driven environments while remaining adaptable and detail-oriented
• Proficiency with Microsoft Office and CRM/order management systems
• Valid driver’s license and reliable transportation
• Flexibility to work evenings, weekends, and attend offsite meetings or site visits as needed

Nice to Have

• Experience in luxury events, weddings, corporate events, or hospitality environments
• Familiarity with rental software platforms, CAD collaboration, or event management systems
• Existing relationships within the event planning, venue, or hospitality industry
• Experience managing high-profile or large-scale events
• Creative eye for design, layouts, and event aesthetics

Compensation and Benefits

• Competitive pay + monthly bonus opportunity
• Paid time off and company holidays
• Comprehensive benefits package including:
• Medical, Dental, and Vision Insurance
• Company-Paid Basic Life and AD&D Insurance
• Short-Term and Long-Term Disability
• Telehealth and Wellness programs
• Flexible Spending Accounts (FSAs)
• Employee Assistance Program
• 401(k) with employer matching

Our Culture & Work

• A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other.
• Work that creates real moments: Every event represents something meaningful—a wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years.
• Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.
• Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.
• Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.
• Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.