Event Coordinator - Soldier Field

ASM Global-SMG; United States; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Generous Paid Time Off and Holiday Pay

Health, dental, vision insurance

401(k) with employer match up to 3%

Life insurance

Disability insurance

Job summary

Legends Global is seeking a full-time, salaried Event Coordinator to support planning and execution of events at Soldier Field. You will coordinate with clients, facility departments, vendors, contractors, and event staff to ensure smooth operations and exceptional client service.

The ideal candidate is organized, detail-oriented, and able to manage multiple events in a fast-paced stadium environment, with flexibility to work days, evenings, weekends, holidays, and extended hours based on the

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 2–3 years of event coordination or related experience.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office.

Responsibilities

• Coordinate planning, execution, and follow-up of events at Soldier Field.
• Serve as liaison between clients, facility departments, vendors, contractors, and event staff.
• Communicate timelines, requirements, deadlines, and operational details.
• Coordinate event setups, staffing, equipment, parking, credentials, and other needs.
• Monitor event-day operations to ensure successful execution.
• Maintain client communication and address requests or concerns.
• Assist with staff training, onboarding, and event-day communications.
• Maintain event documentation and assist with administrative tasks.
• Support guest experience initiatives in suites and premium areas.
• Assist the Director of Events with special projects.
• Maintain professional relationships with clients, vendors, contractors, employees, and facility partners.

Skills

Bachelor's degree

2-3 years experience

Organizational skills

Communication skills

Customer service

Microsoft Office

Evening/weekend hours

Education

Bachelor's degree in Event Management, Hospitality, Sports Management, Business, or related field

Tools

Infor system

Social Tables

Job description

POSITION: Event Coordinator – Full-Time, Salaried

REPORTS TO: Director of Events

LOCATION: Soldier Field

POSITION SUMMARY

Legends Global has an immediate opening for a full-time, salaried Event Coordinator at Soldier Field. The Event Coordinator supports the planning and execution of events, coordinating with clients, facility departments, vendors, contractors, and event staff to ensure successful event operations and exceptional client service. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple events and priorities in a fast-paced stadium environment. This position requires flexibility to workdays, evenings, weekends, holidays, and extended hours based on the event schedule.

ESSENTIAL DUTIES

• Coordinates the planning, execution, and follow-up of events at Soldier Field.
• Serves as a primary liaison between clients, facility departments, vendors, contractors, and event staff.
• Communicates event timelines, requirements, deadlines, and operational details to clients and internal departments.
• Coordinates event setups, staffing, equipment, parking, credentials, and other operational needs.
• Monitors event setups and event-day operations to ensure events are executed successfully.
• Maintains communication with clients throughout the event planning and execution process and addresses requests or concerns as needed.
• Serves as Manager on Duty for designated events and provides operational oversight.
• Assists with event staff training, onboarding, and event-day communications.
• Maintains event documentation and assists with administrative responsibilities.
• Assists with guest experience initiatives, including suites and premium areas, as assigned.
• Supports the Director of Events with special projects and other event-related initiatives.
• Maintains professional relationships with clients, vendors, contractors, employees, and facility partners.
• Performs other duties as assigned by the Director of Events or facility leadership.

QUALIFICATIONS

• Bachelor’s Diploma or equivalent
• 2–3 years of experience in event coordination, hospitality, facility operations, or a related field.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office
• Ability to work evenings, weekends, holidays, and extended event hours as needed.
• Ability to work effectively with clients, vendors, contractors, and internal departments.

PREFFERED QUALIFICATIONS

• Bachelor’s degree in Event Management, Hospitality, Sports Management, Business, or related field.
• Experience in a stadium, arena, sports, entertainment, or large-scale event environment.
• Experience coordinating events from planning through execution.
• Previous supervisory or lead experience.
• Familiarity with the Infor system and Social Tables for creating event diagrams and layouts.

BENEFITS

• Generous Paid Time Off and Holiday Pay
• Health, dental, vision insurance
• 401(k) investment plan, with a discretionary employer match up to 3%
• Employer-paid and supplemental life insurance
• Short – and long – term disability insurance available

SALARY RANGE

$55,000 - $65,000

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may be required to work both indoors and outdoors, including in inclement weather conditions. The employee must be able to lift and carry up to 50 pounds and have the physical ability to maneuver throughout the facility, including walking and/or standing for extended periods of time, which may be up to 10 hours or more in a day.

Legends Global is an Equal Opportunity / affirmative action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.