Event Coordinator | Part-Time | Ensemble Arts at Oak View Group

Oak View Group; Philadelphia (Philadelphia County); On-site; USD 59,000 - 62,000; Part time

Benefits offered by this job

401(k) Savings Plan

401(k) matching

Job summary

Oak View Group is seeking an Event Coordinator for on-site work in Philadelphia. The role supports planning, design concepts, timelines, and successful event execution for Rhubarb Hospitality Collection venues.

Responsibilities include coordinating departments, producing mood boards, and ensuring smooth post-event reporting. Qualifications include a 4-year degree preferred, 1–2+ years in similar venues, and the ability to work flexible hours, including nights and weekends.

Qualifications

• 4-year degree preferred.
• 1-2+ years of experience in arenas, convention centers, stadiums or theaters preferred.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours).
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.

Responsibilities

• Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable.
• Communicates all event information to the appropriate departments and staff.
• Develop creative concepts, mood boards, and client presentations.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares post-event reports for all events coordinated.
• Attend planning meetings, tastings, site visits, and key event installations.
• Provide on-site support for select signature events and complex productions.
• Build planning timelines, production documents, and event materials.

Skills

Strong communication

Multitasking

Flexible schedule

Microsoft Office

CAD

Ticketmaster

Education

4-year degree

Tools

CAD

Ticketmaster

Job description

Apply for Event Coordinator | Part-Time | Ensemble Arts at Oak View Group in Philadelphia, PA, US.

This Full time on site position offers great opportunities for career growth.

Oak View Group: Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary: The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility, including but not limited to maintaining security staffing plans; labor management; collection and distribution of event information from promoter/show representatives/sports teams; billing preparation/support; customer service representation to our guests; and logistics of departmental activities relating to events. This role provides continued creative and project management support for Rhubarb Hospitality Collection's Philadelphia venues. The position focuses on leading event design, managing planning timelines, and supporting the successful execution of high-profile events.

This role pays an hourly rate of $43.00 - $45.00.

Benefits for Part-Time roles

• 401(k) Savings Plan, 401(k) matching.

This position will remain open until November 13, 2026.

Responsibilities

• Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable.
• Communicates all event information to the appropriate departments and staff.
• Develop creative concepts, mood boards, and client presentations.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable
• Prepares post-event reports for all events coordinated.
• Attend planning meetings, tastings, site visits, and key event installations.
• Provide on-site support for select signature events and complex productions.
• Build planning timelines, production documents, and event materials.
• Executes other operational duties as assigned.

Qualifications

• 4-year degree from a college or university preferred
• 1-2+ years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
• Strong communication and interpersonal skills
• Ability to multitask and support different projects simultaneously

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it.

We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.