Event Coordinator - Georgetown University Law Center

Davita Inc.; Washington (District of Columbia); Hybrid; Full time

Job summary

A leading university in Washington D.C. seeks an Event Coordinator to manage room scheduling and event logistics for Georgetown Law Center. The role requires excellent communication and organizational skills to support faculty, staff, and students effectively. Ideal candidates will have a Bachelor's Degree and prior experience in event management.

Benefits

Medical, dental, and vision insurance

Tuition assistance

Retirement savings

Work-life balance benefits

Qualifications

• 2-4 years of experience in event management.
• Ability to prioritize competing demands.
• Strong interpersonal skills and professionalism.

Responsibilities

• Support room scheduling and logistics for events.
• Communicate with staff and faculty for scheduling.
• Assist during large events and student programs.

Skills

Strong computer skills

Analytical skills

Attention to detail

Customer service-oriented demeanor

Communication skills

Education

Bachelor's Degree

Tools

Event Management Software (EMS)

Job description

Event Coordinator - Georgetown University Law Center

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Tradition. Innovation. A superb faculty. Hundreds of course offerings - and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.

The Event Coordinator supports room scheduling and administrative functions of the Office of Scheduling at the Law Center and event management logistics for all events at Georgetown Law Center, particularly Public Safety, Audio Visual, and Facilities needs that accompany event scheduling requests. Given the thousands of room requests received by the Office of Scheduling in the course of an academic year, the Coordinator is vital to ensuring that rooms are scheduled in a timely manner. This position will represent the Office of Event Management and Scheduling as well as the Law Center to internal and external constituencies including VIPs. Consequently, the person in this position must possess excellent interpersonal skills, demonstrate professionalism at all times, and exercise good judgment and discretion. Additional duties include, but are not limited to:

• Research space availability, resolving scheduling conflicts, and assigning space.
  
• Communicate directly with students, faculty, and staff to assign space, assist with scheduling changes, handle rescheduled classes, and convey policies and procedures through face-to-face meetings, phone consultations, and email communication with students, staff, and faculty.
  
• Submit event scheduling requests and inquiries about space availability and scheduling needs.
  
• Provides administrative support for the Assistant Director of Scheduling including processing requests involving Public Safety, Audio/Visual and Facility needs using the Accruent Event Management System (EMS) software program.
  
• Process A/V and Facilities requests for rescheduled classes and class review sessions, in addition to Distance Learning Classes, including coordinating the daily work schedules for all A/V staff members and providing administrative support for the Special Event Facility Manager.
  
• Assist the Office of Events Management during large events, and the Office of Student Life programs for students, including the Evening Student Reception and Orientation programming.
  

Work Interactions

The Coordinator is part of the Office of Event Management and Scheduling team and reports directly to the Assistant Director of Scheduling. S/he works directly with the Facilities Department, and A/V Department on the room scheduling functions and class and event facilities and A/V requirements. The work of this position requires the Coordinator to interact with faculty, staff, and students on a daily basis. Departments rely on receiving timely and accurate space confirmations for all events. The Coordinator works directly with the Deputy Director of Events Management on special projects related to EMS and other scheduling related systems. The Coordinator also assists the Office of Student Life with some student programs, as needed.

Requirements and Qualifications

• Bachelor's Degree
  
• 2-4 years of prior work experience in an event management environment
  
• Strong computer skills with multi-tasking abilities is a must
  
• Familiarity with Event Management Software (EMS) a plus or willingness to learn the EMS Software is essential
  
• Strong analytical skills and attention to detail is necessary
  
• Ability to prioritize competing demands in an office that plans hundreds of events during the academic year
  
• A high degree of autonomy and self-initiative, with the ability to work without close supervision
  
• Ability to collaborate broadly, enthusiastically, and effectively manage the needs of diverse constituents is a must
  
• Strong written and verbal communication skills with the ability to interface with the public
  
• Competent decision-making skills with the ability to maintain highly confidential information with professional discretion
  
• Customer service-oriented demeanor is preferred
  
• Demonstrated ability to conduct data analytics, assess outcomes and provide metrics and reports preferred
  

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$20.16 - $31.30

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [e-mail].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Event-Coordinator---Georgetown-University-Law-Center_JR22363





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