Event Coordinator

Evolving Solution Services; Hoboken (NJ); On-site; USD 75,000 - 85,000; Full time

Job summary

Evolving Solution Services in Hoboken, NJ is seeking an organized Event Coordinator to own the full lifecycle of weddings and private events from inquiry to invoicing, including on-site coordination.

This role demands proactive lead generation, multi-system coordination, and hands-on management of events 2–4 per week, with evenings and weekends required.

Qualifications

• 2–3+ years in front-of-house or day-of-event supervisory role in hospitality.
• Proven track record of generating and closing new business.
• Excellent judgment and customer service.
• Ability to keep multiple systems in sync with zero discrepancies.
• Willingness to work evenings, weekends, and holidays.

Responsibilities

• Drive new wedding and private event bookings; proactive leads.
• Own full lifecycle of private bookings from inquiry to invoicing.
• Coordinate onsite during events; manage staff and SOPs.
• Maintain airtight accuracy across systems and client communications.
• Conduct in-person tours and lead generation initiatives.

Skills

Event coordination

Hospitality experience

Sales-driven

Communication skills

Education

High School Diploma or Equivalent

College degree preferred

Tools

Google Workspace

Slack

AI platforms

Canva

Job description

Salary Range: $75,000.00 To $85,000.00 Annually

Compensation: $75,000–$85,000/year + performance-based incentives on booked weddings / events

We're looking for a highly organized, sales-driven, and hands-on, Event Coordinator to run point for weddings, private events, on- and off-site catering, and dining events out of our Hoboken location, home to our newly redesigned, enclosed, year-round rooftop venue (capacity up to 80 guests).

You'll own the full lifecycle of private bookings — from first inquiry to final invoice — with a strong emphasis on actively growing our wedding and private event pipeline, not just administering it. You will also be the on-site coordinator during events, responsible for executing flawless celebrationsand holding staff accountable to service standards.

We move fast, coordinate across multiple systems and teams, and need someone who takes ownership over their work, drives projects from start to finish, and solves hard problems.

What You'll Own:

• Drive new wedding and private event bookings — this is a revenue-generating role with real booking targets, not just administrative coordination. You're expected to proactively pursue leads.
• Respond to and follow up on all inquiries promptly including warm leads, referrals, and marketing campaigns — within 24–48 hours.
• Manage the full booking process: deposits, contracts, customized menus, class selection, headcount deadlines, dietary accommodations, and invoicing.
• Own lead-generation initiatives end-to-end — sourcing materials, managing budget requests, and driving follow-up.
• Keep all online listings (booking platforms and internal photo albums) current, accurate, and visually up to date on an ongoing basis.
• Conduct in-person tours and walkthroughs of our event and rooftop spaces.
• Serve as day-of coordinator for weddings, rehearsal dinners, showers, and celebrations, including setup and breakdown, working 3–4 events per week.
• Maintain airtight accuracy across every system we use (Google Suite, AI, booking platforms) and in client-facing communications.
• Proactively review upcoming event and rental details consistently.
• Build and maintain SOPs for FOH event operations, event service, and staff communication.
• Actively monitor shift reports and staff communication channels, and drive solutions for event issues.
• Address guest complaints and feedback professionally and in real time.

What We're Looking For:

• Previous event coordination and/or wedding planning experience required.
• 2–3+ years in a front-of-house or day-of-event supervisory role in hospitality.
• A demonstrated track record of proactively generating and closing new business — this role has real booking goals attached to it, and we need someone motivated by hitting them.
• Strong ownership instincts: you flag problems and solve them before being asked.
• Excellent judgment and customer service.
• Meticulous attention to detail — comfortable keeping multiple systems in sync with zero discrepancies.
• Exceptional written and verbal communication skills, with the ability to build strong, professional relationships with clients and vendors.
• Comfortable in a fast-paced, deadline-driven environment with shifting priorities.
• Proficiency in Google Business Suite, Slack, AI platforms and Canva.
• High school diploma or equivalent required; college degree preferred.

Job Requirements:

• Onsite as FOH 2–4 events per week (majority evenings and weekends).
• Available for in-person tours and walkthroughs throughout the week.
• Must work evenings, weekends, and holidays as needed.
• Able to stand/walk for extended periods and lift/carry up to 40 lbs.
• Work-from-home options available for administrative work.