Event Coordinator

Main-Event-219ffeae; Warrenville (IL); On-site; USD 23,000 - 30,000; Full time

Job summary

Main-Event-219ffeae is seeking an Event Coordinator to support the sales team and manage behind-the-scenes administration for special events. You will handle inquiries, convert RFPs, coordinate site tours, and ensure contracts and BEOs are accurate and up to date.

You will also provide post-sale administrative support, follow up on payments, and identify upsell opportunities while maintaining strong lines of communication with guests, Operations, and the Sales Team.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to analyze basic data to aid decision making.
• Good reading and writing skills in English.

Responsibilities

• Take RFPs and inquiries for social events and work to convert them to closed won business.
• Coordinate site tours, BEOs, contracts, and paperwork with the Sales and Operations teams.
• Provide administrative support to the Sales Department and ensure timely follow-up with Event Hosts after a sale.
• Follow up on ARs, collect payment information, and close out balances.

Skills

Communication

Organization

Verbal skills

Data analysis

Job description

Job Description:POSITION SUMMARY:The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF:• You are friendly and demonstrate a “You Got It” attitude• You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team• You can communicate clearly and regularly with Operations, the Sales Team and guests• You can clearly verbalize guests needs to Operations and other Team Members• You have strong organization skills• You have strong verbal skills• You are able to analyze basic data to help Operations and the Sales Team with decision making• You can read and communicate in EnglishESSENTIAL DUTIES AND RESPONSIBLITES:• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.• Take RFP’s and calls for social events, converting them to closed “won” business.• Conduct Site tours as needed.• Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support.• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts.• Follow up on AR’s, collect payment information, and close out any remaining balances.• Submit check requests/invoices as needed.• Ensure Operations has the most up-to-date BEO for each event.• Offer “upsell” opportunities to Event Hosts after sale is “closed won”.Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand.The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.Salary Range:17-22We are an equal opportunity employer and participate in E-Verify in states where required.