Event Coordinator

daveandbusters; Indianapolis (IN); On-site; USD 14,000 - 25,000; Full time

Job summary

Dave & Busters in Indianapolis is seeking an Event Coordinator to support the sales team by handling behind-the-scenes administrative duties and confirming event details. You will participate in the sales process and help book social events, ensuring contracts are updated and payments processed.

You should be friendly, organized, and possess strong communication skills to coordinate with guests, the Sales Team, and Operations, while delivering extraordinary hospitality.

Qualifications

• Able to read and communicate in English.
• Friendly, with a "You Got It" attitude.
• Strong decision-making and guest communication skills.
• Excellent coordination with Operations, Sales Team and guests.

Responsibilities

• Assist the Sales Department with administrative duties and confirmation calls to finalize event details.
• Take RFPs and calls for social events and convert them into closed won business.
• Conduct site tours as needed and ensure paperwork for pop up parties is updated.
• Provide admin support to the Sales Department, including follow-ups after sale is closed won and communicate changes to BEOs or contracts.
• Follow up on ARs, collect payment information, and close balances; submit check requests/invoices as needed.
• Ensure Operations has up-to-date BEOs for each event and seek upsell opportunities with Event Hosts.
• Undertake other duties as assigned and proactively help teammates.

Skills

Customer service

Communication

Organization

Data analysis

Job description

Job Description:

POSITION SUMMARY:

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.

YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF:

• You are friendly and demonstrate a "You Got It" attitude
• You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team
• You can communicate clearly and regularly with Operations, the Sales Team and guests
• You can clearly verbalize guests needs to Operations and other Team Members
• You have strong organization skills
• You have strong verbal skills
• You are able to analyze basic data to help Operations and the Sales Team with decision making
• You can read and communicate in English

ESSENTIAL DUTIES AND RESPONSIBLITES:

• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
• Take RFP's and calls for social events, converting them to closed "won" business.
• Conduct Site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on AR's, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer "upsell" opportunities to Event Hosts after sale is "closed won".
• Because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever popular "other" duties as assigned". If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand.

Salary Range:10.25 -18

We are an equal opportunity employer and participate in E-Verify in states where required.