Event Coordinator

daveandbusters; South Whitehall Township (PA); On-site; USD 14,000 - 28,000; Full time

Job summary

Dave & Buster's is seeking an Event Coordinator to support the sales team in executing administrative tasks and finalizing event details. You will assist with RFPs, site tours, and contract updates while driving the sales process and upsell opportunities for social events.

You will communicate with guests, the Sales Team, and Operations, ensuring accurate paperwork, timely follow-ups, and smooth event execution. This role emphasizes hospitality and organizational excellence.

Qualifications

• Strong customer service mindset and hospitality focus.
• Excellent organizational skills with attention to detail.
• Clear and effective communication with guests, sales team and management.
• Ability to analyze basic data to aid decision making.

Responsibilities

• Assist sales in coordinating events and finalizing details.
• Respond to inquiries, convert prospects to bookings, and schedule site tours.
• Distribute paperwork for events and update contracts and BEOs.
• Follow up on payments, invoices, and balances for events.
• Provide administrative support to the Sales Department and Operations.

Skills

Customer service

Organization

Communication

Data analysis

English proficiency

Sales coordination

Job description

Job Description

POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.

YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF:

• You are friendly and demonstrate a "You Got It" attitude
• You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team
• You can communicate clearly and regularly with Operations, the Sales Team and guests
• You can clearly verbalize guests needs to Operations and other Team Members
• You have strong organization skills
• You have strong verbal skills
• You are able to analyze basic data to help Operations and the Sales Team with decision making
• You can read and communicate in English

ESSENTIAL DUTIES AND RESPONSIBLITES:

• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
• Take RFP's and calls for social events, converting them to closed "won" business.
• Conduct Site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on AR's, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer "upsell" opportunities to Event Hosts after sale is "closed won".

Because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever popular "other" duties as assigned". If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Salary Range: 10.25 - 19.5

We are an equal opportunity employer and participate in E-Verify in states where required.