Event Coordinator

ASM Global-SMG; Tucson (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Legends Global is seeking an Event Coordinator for the Tucson Convention Center complex, including the Tucson Arena, Linda Ronstadt Music Hall, and Leo Rich Theater. You will liaise with tenants, manage technical requirements, and ensure smooth delivery of each event.

Ideal candidates have a bachelor’s degree and 2 years of theatre/arena experience, with strong knowledge of building operations, crew coordination, and safety practices.

Qualifications

• Bachelor's degree or equivalent preferred.
• Two years theatre/arena technical experience and/or training preferred.
• Knowledge of building operations and stage systems (electrics, audio, rigging, crewing, logistics).
• Ability to manage multiple events and meet deadlines.

Responsibilities

• Coordinate with tenants to obtain necessary technical requirements and event information.
• Inspect buildings to evaluate occupancy suitability considering air, lighting, location, and room size.
• Ensure equipment, setup, and personnel meet event requirements under contract.
• Develop assignment schedules for staffing for events.
• Prepare cost estimates and monitor final billing.
• Oversee all aspects of facility operations related to events.
• Coordinate with Box Office on technical/production requirements that impact sightlines.
• Oversee participation of related departments (operations, AV, housekeeping, guest services, police, traffic).
• Maintain thorough event records and communicate clearly with staff and clients.

Skills

Event coordination

Communication

MS Office

AutoCAD

Crowd management

Education

Bachelor's degree

Tools

AutoCAD design software

Job description

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team.

Sound like a winning formula for you? Join us!

ESSENTIAL DUTIES AND RESPONSIBILITES

The Tucson Convention Center, including the Tucson Arena, Linda Ronstadt Music Hall, and Leo Rich Theater, has an opening for a skilled Event Coordinator. Responsibilities include, but are not limited to:

• Communicate with tenants to obtain necessary technical requirements and other event related information.
• Inspect buildings and specific meeting areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and room size and event requirements.
• Ensure that the equipment, physical set-up, and personnel provided meet the requirements of the event and the tenant's contractual agreement.
• Develop assignment schedules for all staffing requirements for the proper presentation of event.
• Prepares cost estimates and monitors final billing.
• Oversee all aspects of facility operations related to events.
• Ensure all pertinent information is obtained, compiled in event files and distributed to proper entities. This includes but is not limited to compiling, filing, and distributing medical service reports, incident reports, ejections, arrest, parking lists, and staffing schedules.
• Coordinate with the Box Office regarding technical and production requirements that impact sights lines and/or cause seating obstructions.
• Oversee the participation of related departments, such as operations, audio/video, housekeeping, guest services, police, traffic, for facility activities.
• Manage the preparation for upcoming events.
• Clear, concise and timely communication to internal staff and clients a must.
• Maintains thorough and complete event records.
• Work irregular schedule to ensure proper supervision of all events and activities scheduled in the facility, as required.
• Compile hours for EMTs, Police Officers, or any other subordinate staff or contract staffing.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree from an accredited four-year college or university preferred.
• Two (2) years related theatre/arena technical experience and/or training, or equivalent combination of education and experience preferred.
• Knowledge of building operations, methods in setting up/tearing down events, all technical stage aspects which include, but are not limited to electrics, audio, rigging, crewing, and logistics for all stage systems, personnel and equipment is useful.
• Possess knowledge of building operations, maintenance, practices, and safety requirements.

SKILLS AND ABILITIES

• Coordinate and satisfy the requirements of multiple events occurring simultaneously.
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations.
• Work independently, exercising judgment and initiative.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
• Operate standard office equipment and personal computer(s) using MS Office.
• Operate AutoCAD design software.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Organize and prioritize work to meet deadlines.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Remain flexible and adjust to situations as they occur.
• Work in a fast-paced environment.
• Ability to work under limited supervision and to interact with all levels of staff including management.
• Ability to work irregular hours that may vary due to functions and may include day, evening, weekends, and holidays.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site in Tucson, AZ

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.