Event Coordinator

Event Marketer; Shreveport (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee discount

Flexible schedule

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Southern Trace Country Club in Shreveport, LA is seeking an energetic Event Coordinator to lead planning, organization, and execution of a wide variety of events. You will manage all aspects of event logistics from concept to wrap-up.

The ideal candidate will have hospitality experience, exceptional organizational skills, and a passion for customer service. You\'ll collaborate with clients, vendors, and internal teams to deliver memorable experiences.

Qualifications

• Proven experience in event planning or management.
• Strong customer service and communication skills.
• Ability to manage budgets and vendor contracts.
• Experience with event marketing and upselling is a plus.
• Capacity to coordinate multiple events simultaneously.
• Familiarity with hospitality environments.

Responsibilities

• Collaborate with clients and internal teams to define event objectives and plans.
• Negotiate contracts with vendors, venues, caterers, and entertainers.
• Coordinate venue, catering, décor, A/V, and guest arrangements.
• Manage budgets, track expenses, and maximize revenue opportunities.
• Oversee marketing efforts to promote events and boost attendance.
• Ensure seamless execution by supervising setup, timelines, and guest service.
• Build relationships with clients, vendors, and staff through clear communication.
• Conduct post-event evaluations for continuous improvement.

Skills

Event coordination

Budget management

Vendor relations

Contract negotiation

Customer service

Marketing coordination

Job description

The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.

Event Coordinator

The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.

Southern Trace Country Club is seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide variety of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, from initial concept to final wrap-up. The ideal candidate will possess a passion for hospitality, exceptional organizational skills, and a flair for customer service. As an Event Coordinator, you will play a pivotal role in ensuring every event runs smoothly, exceeds expectations, and leaves a lasting impression on guests and clients alike.

Responsibilities

• Collaborate with clients and internal teams to understand event objectives and develop comprehensive plans that align with their vision.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best terms and services.
• Coordinate all event details including venue selection, catering arrangements, décor, audiovisual needs, and guest accommodations.
• Manage budgets effectively by tracking expenses, controlling costs, and upselling additional services or enhancements to maximize revenue opportunities.
• Oversee event marketing efforts to promote upcoming events through various channels, increasing attendance and engagement.
• Ensure seamless event execution by supervising setup, managing timelines, troubleshooting issues promptly, and maintaining high standards of guest service.
• Build strong relationships with clients, vendors, and venue staff through clear communication and professional negotiation skills.
• Conduct post-event evaluations to gather feedback for continuous improvement and ensure client satisfaction.

Experience

• Proven experience in event planning or management within hospitality settings such as hotels, restaurants, or banquet facilities.
• Demonstrated ability to coordinate multiple events simultaneously while adhering to deadlines and budgets.
• Strong background in customer service with excellent communication skills to liaise effectively with diverse stakeholders.
• Familiarity with event marketing strategies and upselling techniques to enhance event profitability.
• Experience handling contracts, catering arrangements, banquet operations, and hotel or venue logistics is highly desirable.
• Knowledge of budgeting processes along with time management skills necessary for detailed planning and execution.
• Prior involvement in fundraising or guest services roles is a plus for creating engaging attendee experiences.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

All job descriptions are subject to a periodic review. Additional duties will be assigned occasionally by management.

Bring your expertise in negotiation, marketing savvy, organizational prowess, and hospitality know-how to craft extraordinary events that leave lasting impressions. We're excited to support your growth as you deliver exceptional experiences that elevate our brand's reputation!

About Troon

Troon started as one facility in 1990 and has since grown to become the world's largest professional club management company. We offer careers around the world at all levels of golf operations, opportunities for professional development, growth opportunities and a comprehensive benefits package. Our goal is to create extraordinary guest and member experiences through personalized service, consistency, and uncompromising attention to detail. For more information about the Troon Experience, please visit https://www.troon.com/.

Troon® started as one facility in 1990 and has since grown to become the world’s largest golf and golf-related hospitality management company. In addition to providing services to private, daily fee, resort, and municipal golf locations, Troon specializes in racquet sports, food & beverage, lodging, community associations, sports events, and more. We have grown our company by listening to and understanding the specific opportunities and challenges of our clients, then customizing our approach to achieve success together. Thi...