Event Coordinator

Beets Hospitality Group; Pleasanton (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Beets Hospitality Group in Pleasanton, California, seeks event coordinators for full-time and part-time roles. Successful candidates will develop connections with clients, manage coordination meetings, and oversee logistics for events. A degree in Event Management is preferred, along with strong people skills, time management, and communication abilities. Join us to provide exceptional service and contribute to memorable events in a beautiful setting.

Qualifications

• Experience in events planning or organizing in the hospitality industry.
• Strong people skills to staff events and coordinate activities.
• Superb time management and communication skills, both verbal and written.

Responsibilities

• Develop meaningful connections with clients for flawless event execution.
• Manage coordination meetings, rehearsals, and final details.
• Create room diagrams, manage event logistics, and ensure venue policies are respected.
• Provide day-of event coordination, assist with décor, and manage timelines.

Skills

Client relationship management

Event coordination

Time management

Communication skills

Education

BS in Event Management or related field

Job description

Who We Are.

We are an event management company located in scenic Livermore Valley Wine Country. We have two event venues with beautiful, well-maintained outdoor and indoor spaces that our clients use to host their events. In addition, we also serve as the onsite caterer at both spaces with onsite kitchens and sales/coordination offices.

What We Offer You.

We are an event management company located in scenic Livermore Valley Wine Country. We have two event venues with beautiful, well-maintained outdoor and indoor spaces that our clients use to host their events. In addition, we also serve as the onsite caterer at both spaces with onsite kitchens and sales/coordination offices.

Primary Duties

• Develops meaningful connections with clients to ensure flawless day-of execution
• Manages Coordination Meetings, Rehearsals and Final Details with assigned clients
• Creates room diagrams, event lay‑outs, and manages logistics specific to the venue
• Ensure venue policies and limitations are respected
• Provide day‑of event coordination services for the client by assisting with décor items, managing timeline, coordinating with vendors, managing formalities
• Provide guest and wedding party assistance throughout the event

EDUCATION & EXPERIENCE:

• BS in Event Management or related field is preferred.
• People skills needed to staff events, coordinate their activities, and lead the team.
• Work experience as an events planner or organizer or in the hospitality industry
• Superb time management and communication skills, both verbal and written.

SCHEDULE:

• Wednesday through Sunday
• Full Time and Part Time opportunities available