Event Coordinator

Mary Giuliani Catering & Events; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Health/dental/vision insurance

Transit benefits

Paid federal holidays and PTO accrual

Bonus time off

Professional development opportunities

Job summary

Mary Giuliani Catering & Events in New York is seeking an organized, energetic Event Coordinator to support the Sales Team of Producers and Creative Team with daily tasks. This role requires hospitality knowledge, strong relationship-building, and a passion for delivering unforgettable culinary experiences.

You will assist with event logistics, vendor coordination, and CRM updates, while contributing to design, budgets, and client decks.

Qualifications

• Organized, disciplined, energetic with hospitality awareness.
• Excellent relationship-building and communication skills.
• Passion for delivering unforgettable culinary experiences.

Responsibilities

• Assist the Sales Team in executing event tasks (administrative paperwork, rental orders, ROS details).
• Support Creative Team with client decks and visuals; assist with execution upon confirmation.
• Help with event design components (floorplans, in-house supplies, diagrams).
• Track and reconcile expenses; report to finance and AMEX monthly.

Skills

Canva

Adobe Photoshop

Adobe InDesign

Tools

Photoshop

InDesign

Job description

MGCE is a full‑service catering and event production company specializing in bespoke, elevated events. A New York hospitality brand built on the balance between sophistication and play, for over two decades the team has curated immersive food and beverage experiences that feel warm, imaginative, and deeply personal to the clients they serve. Trusted advisors in their field, MGCE blends elevated execution with nostalgic references, unexpected details, and a distinctly human touch. The result is a brand that feels timeless yet alive, polished yet approachable, and unmistakably New York.

As a boutique creative agency, MGCE produces events of all sizes including cocktail parties, corporate meetings, galas, social celebrations, product launches, and experiential activations. What began with tiny hot dogs and a refusal to follow the status quo, MGCE has built its reputation on creativity, approachability and humble excellence, collaborating with each client to bring their vision to life through thoughtful food, intentional presentation, and genuine hospitality.

Position Overview:

We are looking for a highly motivated Event Coordinator to join our dynamic team. The ideal candidate is an organized, disciplined, energetic and motivated individual to assist the Sales Team of Producers and Creative Team with daily event tasks in and outside the office. This role requires an understanding of hospitality services, exceptional relationship-building skills, and a passion for delivering unforgettable culinary experiences. If you thrive in a fast-paced environment and are passionate about design and hospitality, we’d love to hear from you!

Key Responsibilities:

• Assist the Sales Team in executing event tasks, including: administrative event paperwork, rental orders, specialty event purchases, ROS details, etc.
• Support the Creative Team in generating client decks and visuals. Assist with execution upon confirmation.
• Support Sales and Creative Teams with event design components, including in-house supplies, floorplans, and event diagrams.
• Track expenses related to office costs, event costs, and budget worksheets to ensure all expenditures are recorded accurately. Report expenses to the finance department promptly and help reconcile AMEX reports monthly.
• Support the Sales Team and Creative Team in organizing pre-event and post-event requirements.
• Source event goods, décor, and other supplies through e-commerce and local NYC vendors.
• Attend events, tastings, client meetings and site visits as required.
• Maintain a flexible schedule to accommodate early morning and late-night events, managing the schedule efficiently.
• Participate in biweekly team Teams meetings and be available to the team throughout the week from 9:00 AM to 6:00 PM as needed.
• Contribute to creative brainstorming sessions on food, beverage, design, and entertainment. Research new event trends, vendors, and activations.
• Assist in updating client contacts and maintaining the CRM system for the company.
• Reach out to vendors such as party rentals, venues, florists, AV, and entertainment companies.
• Negotiate pricing with vendors effectively.
• Multitask while working on multiple events/projects simultaneously.
• Promote positivity throughout the office and at events while being a team player.
• Establish relationships with vendors, venue managers, and potential clients within the industry. Update vendor spreadsheet regularly.
• Show willingness to be trained in our operations and procedures, with opportunities for growth within the company.

Interests this candidate should possess, but not limited to:

• Trends in Food & Beverage and general hospitality.
• Fashion, art, and entertainment industry developments.
• Social Media and experiential trends.
• Design disciplines, such as interior design, finishes, architecture, and staging.

Candidate should be proficient in:

• Canva
• Adobe Suite: Photoshop, InDesign (Optional)

What We Offer:

• Competitive salary range of $60-65k.
• Hybrid work environment
• Comprehensive benefits package, including health/dental/vision insurance, cell phone service, transit benefits, and ever-increasing PTO accrual, paid federal holidays, and bonus time off.
• Opportunities for professional development and career growth.
• A dynamic and inclusive work environment.

• Mary Giuliani Catering & Events, Inc. is dedicated to being an equal opportunity employer. We value diversity and are committed to fostering an inclusive environment for all employees.