Event Coordinator

LuminoCity Festival; New York (NY); Hybrid; USD 46,000 - 93,000; Full time

Job summary

Join LuminoCity Festival as an Event Coordinator, where you'll bring your organizational skills and passion for event planning to create memorable festivals. This full-time role starts with a three-month contract and transitions to permanent, involving various management and operational responsibilities to ensure smooth event execution.

Qualifications

• 1+ years of event coordinator experience preferred.
• Highly organized with great attention to detail.
• Exceptional communication and interpersonal skills.

Responsibilities

• Plan, organize, and execute festivals effectively.
• Coordinate vendors, manage expenses and revenue.
• Oversee on-site operations and ensure customer satisfaction.

Skills

Event Planning

Communication

Customer Service

Problem-Solving

Multitasking

Education

Bachelor’s degree in a related field

Tools

Google applications

Job description

Job Type: Full-time, Hybrid, Contract for first three months, staff with benefits afterwards.

Location: Northeast or Mid-Atlantic preferred

Salary: $25/hour for the first three months; negotiated annual salary afterwards

Overview:

Are you a highly organized and detail-oriented individual with a passion for creating memorable events? Do you thrive in a fast-paced environment and possess excellent communication and problem-solving skills? If so, we have an exciting opportunity for you!

LuminoCity is seeking an experienced Event Coordinator to join our dynamic team. As an Event Coordinator, you will play a crucial role in planning, organizing, and executing our upcoming festivals. This position is intended to transition into a permanent staff role following a three-month probationary period.

Responsibilities:

• Assist in load-in and load-out. This includes coordinating specific tasks with the relevant parties such as the transportation company and the venue to ensure timely and efficient load-in and load-out operations.
• Identify and contract with vendors and suppliers who will participate in the festival, such as food and beverage vendors, waste management, security, etc. Coordinate their contracts, schedules, payment, and technical requirements.
• Assist with the management team to secure quotes, track expenses, and ensure financial objectives are met. Monitor revenue streams such as vendor payments and merchandise sales.
• Assist with all aspects of our gift shop; maintaining and organizing inventory, set up and display, re-supply and sales tracking.
• Contribute to marketing strategies and help promote the festival to the target audience. This may involve ordering and placing signage, assisting with onsite theme days and contributing content to be used on our social platforms.
• Become proficient with our ticketing platform (i.e., Peek Pro) and train the event staff on how to use it effectively. Troubleshoot any issues that arise with the platform during the event.
• Help recruit, train, and coordinate event staff who will assist in various aspects of the festival, such as ride operations, admissions, ticketing and merchandise. Provide guidance and supervision to ensure smooth operations.
• Travel is a must during the festival to assist with on-site duties and ensure smooth operations. This position requires frequent travel throughout the year.
• Oversee on-site operations during the festival, including helping to manage event staff, overseeing vendor setup, ensuring safety guidelines and regulations are followed, and addressing any issues or emergencies that arise.
• Focus on providing a positive experience for festival attendees. Ensure that customer service is excellent, amenities are available, and safety measures are enforced.
• Respond to emailed customer service inquiries, and assist with data input for event staff payroll processing.
• Conduct post-festival evaluations to assess the success of the event, gather feedback from vendors and stakeholders, and identify areas for improvement. Analyze data and metrics to measure the festival's impact and success.

Preferred Qualifications, Skills, and Experience:

• A passion for event planning and execution.
• Bachelor’s degree in a related field is a plus.
• Preferred 1+ years of event coordinator experience
• Highly organized with great attention to detail
• Ability to multitask and prioritize responsibilities, work under pressure in fast-paced environment, and ability to follow deadlines
• Computer literate and proficiency with Google applications.
• Team player, flexible and a self-starter.
• Exceptional communication and interpersonal skills
• Flexibility to work evenings and weekends, as required by event schedules
• Valid driver's license
• Language skills a plus (Mandarin, Spanish)

Qualifications:

• Event Planning and Management skills
• Strong Communication and Customer Service abilities
• Experience in coordinating large-scale events
• Ability to travel within the United States
• Ability to multitask and work well under pressure
• Creativity and attention to detail
• Knowledge of event industry trends

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Entertainment Providers

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