Event Coordinator

Nashville Public Radio; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, and vision insurance

Unlimited PTO

Exciting founder events

Job summary

Hampton in New York is hiring a full-time Event Coordinator to design and deliver local dinners. This role combines operational precision with creative instinct.

The coordinator will manage venue sourcing, pre-event logistics, and marketing communications. An ideal candidate has 2-4 years of event planning experience and is highly organized and detail-oriented. Compensation ranges from $90k to $110k, with health benefits and unlimited PTO.

Qualifications

• 2-4 years of experience in events, experiential marketing, or community management.
• Experienced in managing budgets, timelines, and multiple events simultaneously.
• Highly organized, proactive, and detail-oriented with strong project-management skills.

Responsibilities

• Source, evaluate, and negotiate with venues and vendors.
• Manage pre-event logistics including contracts and guest lists.
• Draft engaging event communications to drive RSVPs.

Skills

Event planning

Vendor negotiation

Project management

Communication

Tech-savvy

Tools

Notion

Airtable

Asana

Slack

Google Workspace

Job description

About Hampton

Hampton is a private network for high-growth founders running tech-enabled companies with $3M+ in revenue. Our founders are ambitious builders who are scaling successful companies while also seeking meaningful conversations, leadership growth, and world-class peer connections.

The Hampton Events Team organizes in-person events across 13 cities. Some examples include curated dinners around topics, private boat charters, and batting practice at Fenway Park. As we double down on in-person events, we’re looking to take our events to the next level by creating high-impact, high-touch gatherings.

The Role

We’re hiring a full-time Event Coordinator to help design and deliver Hampton’s local dinners.

This NYC-based role will focus on producing and executing Hampton dinners and supporting the team operationally. You’ll partner closely with our Head of Events and Senior Event Producer to plan, coordinate, and deliver top-tier experiences that bring our community together and reflect Hampton’s high standard of taste, execution, and hospitality.

The ideal candidate combines exceptional operational precision with creative instinct. Someone who can scout the perfect rooftop venue in Chicago one day and troubleshoot AV at a Dallas founder dinner the next. You’re equal parts organized producer, creative thinker, and thoughtful host.

Key Responsibilities

Event Research & Vendor Sourcing (40%)

• Source, evaluate, and negotiate with venues and vendors who align with Hampton’s quality and brand aesthetic.
• Maintain an updated database of trusted partners, including venues, caterers, photographers, and experience vendors.
• Research emerging hospitality trends and experiences to keep Hampton’s events fresh and differentiated.

Event Coordination & Execution (30%)

• Manage pre-event logistics: venue holds, vendor contracts, seating charts, guest list coordination, and run of shows.
• Collaborate with internal teams (Member Success, Tech, and Core) to ensure all event touch points reflect a high-end member experience.

Marketing & Communications (20%)

• Draft engaging event communications that drive RSVPs, including email invites, Slack posts, and newsletter blurbs.
• Capture post-event highlights and feedback to share wins with internal and member audiences.

Data Maintenance (10%)

• Track event budgets, expenses, and ROI metrics to maintain efficiency and excellence.

You are probably a fit if you are:

• 2-4 years of experience in events, experiential marketing, or community management, ideally working in startups, hospitality, or founder-driven environments.
• You’ve planned and executed multiple events at once, managing budgets, timelines, and vendors with precision.
• Deep understanding of what makes an experience exceptional, from pre-event touch points to the feeling guests have as they leave.
• Highly organized, proactive, and detail-oriented, with strong project-management skills.
• A clear communicator, you keep everyone informed and are calm under pressure.
• Strong negotiation and vendor-management abilities; you know how to get quality results within budget.
• Tech-savvy with tools like Notion, Airtable, Asana, Slack, and Google Workspace.
• Team-oriented but independent, you thrive when trusted to run with something, but know when to loop others in.
• An instinct for brand alignment and aesthetic consistency, you notice details others miss.

Bonus points for…

• Experience in operations, venture platform, hospitality or other client-facing, membership or community roles.
• Strong marketing experience.
• Being on top of emerging trends.
• Comfortable with founder/startup lingo.

This role reports to the Head of Events and is full-time and hybrid, working from our office in Chelsea 3 days a week (Tuesday - Thursday).

Compensation & Perks

• $90-$110k salary depending on experience
• 401(k) with company match
• Health, dental, and vision insurance
• Unlimited PTO
• Opportunity to design and attend some of the most exciting founder events in the country