Event Coordinator

Boston Catering & Events; New Orleans (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Orpheum Theater in New Orleans is seeking an Event Coordinator to support planning, logistics, and execution of diverse events. You will coordinate client and vendor communications, schedules, AV, décor, and on-site operations to ensure flawless events.

You'll work closely with venue staff, provide exceptional guest service, and maintain accurate event documentation while upholding safety and venue policies. This role suits detail-oriented communicators with strong problem-solving skills.

Qualifications

• Excellent communication and client-facing skills.
• Strong problem-solving abilities and attention to detail.
• Proven ability to manage multiple events and stakeholders.
• Proficiency with common office software and event tools.

Responsibilities

• Assist in planning and coordinating events such as meetings, weddings, fundraisers, and live performances.
• Coordinate logistics including schedules, AV, décor, room setups, and accessibility.
• Serve as on-site point of contact for clients, vendors, and staff during events.
• Prepare timelines, setup sheets, floor plans, and event documents.
• Maintain records of event details and communicate updates to teams.
• Ensure safety and venue compliance during events.

Skills

Social & Interpersonal Skills

Complex Problem-Solving

Logistical/ Managerial Skills

Technical & Computer Skills

System & Organizational Skills

Resource & People Coordination

Tools

Word processing

Spreadsheets

Email & calendar tools

Event/venue software

Job description

# Event CoordinatorOrpheum Theater · New Orleans, Louisiana · Posted YesterdayFull-Time Apply Now Share:## About this rolePosition Summary The Event Coordinator supports the planning, organizing, and execution of events by coordinating logistics, communicating with clients and vendors, and ensuring all event details run smoothly. This role requires strong communication, problem-solving abilities, and excellent attention to detail.Key ResponsibilitiesEvent Planning & CoordinationAssist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances.Consult with clients to understand event objectives, requirements, and expectations.Coordinate event logistics including schedules, load-ins/outs, room setups, décor, production AV, signage, and accessibility needs.Arrange audio-visual equipment, staging, transportation, and other required event resources.Work closely with venue staff to confirm details and ensure event specifications are met.Inspect event spaces to ensure they meet customer requirements and safety standards.Maintain accurate records of event details, changes, and communication.On-Site Event OperationsMonitor event activities to ensure smooth operations and immediate resolution of issues.Assist guests, clients, performers, presenters, and vendors with event-day needs.Provide excellent on-site customer service and represent the venue professionally.Ensure compliance with venue rules, safety procedures, and relevant regulations.Communication & Customer ServiceServe as a primary point of contact for clients before and during events.Communicate event details and updates to internal departments and supervisors.Establish and maintain positive working relationships with clients, vendors, and colleagues.Address concerns or questions from clients and guests promptly and courteously.Administrative & Technical TasksCreate event documents such as timelines, setup sheets, checklists, and floor plans.Assist with marketing materials, social media posts, and event-related communication when needed.Use project management systems, email, spreadsheets, and calendar software to organize event information.Interact with databases, scheduling software, and standard office applications.Required SkillsSocial & Interpersonal SkillsAble to adjust actions based on others' needs and behaviors.Strong awareness of guest reactions and ability to adapt quickly.Comfortable assisting people and providing a high level of service.Complex Problem-SolvingLogistical/ Managerial SkillsAbility to delegate and communicate duties to venue staffTechnical & Computer SkillsProficient with:Word processing (Microsoft Word, Google Docs)Spreadsheets (Microsoft Excel, Google Sheets)Email and calendar tools (Outlook, Gmail)Basic graphics or layout software (optional): Canva, Adobe Photoshop, or InDesignEvent/venue software (Tripleseat, Prismm, event management systems)System & Organizational SkillsStrong time-management skills and ability to prioritize multiple events.Understands how operational changes affect event outcomes.Resource & People CoordinationOrganize staff, volunteers, and vendors during event operations.Ensure equipment, materials, and spaces are properly prepared and used efficiently.