Event Coordinator

The Westin Indianapolis; Indianapolis (IN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision Coverage

Teledoc service

Free Maintenance Medications

Pet Insurance

Hotel Discounts

Tuition Reimbursement

Paid Time Off

401K Match

Job summary

The Westin Indianapolis is seeking an Event Coordinator to join our team. You will support the events sales and planning team, handling inquiries, proposals, and contracts while coordinating logistics for weddings, conferences, and galas.

Ideal candidates bring energy, strong customer service, and organizational skills to deliver memorable guest experiences in a fast-paced hotel setting.

Qualifications

• One year front office, reservations, sales, and/or catering experience preferred.
• Food/Beverage Service Worker Permit, where applicable
• Basic computer skills
• Read, write and speak English fluently
• Valid driver’s license, where applicable
• Meet minimum age requirement of jurisdiction
• Ability to communicate effectively with the public and other Team Members

Responsibilities

• Assist in event sales and planning activities, including client inquiries, proposals, and contracts.
• Collaborate with clients to understand their event needs, preferences, and budgets.
• Coordinate event logistics, including venue setup, catering, decor, and audiovisual requirements.
• Assist in creating detailed event timelines and itineraries.
• Support the team in managing event budgets and financial transactions.
• Provide exceptional customer service and address client inquiries and concerns.
• Assist in conducting site visits and showcasing event spaces to potential clients.
• Collaborate with internal departments to ensure seamless event execution.

Skills

Front office experience

Reservations

Sales

Catering

English fluency

Driver's license

Job description

Property Description

The Westin Indianapolis is a prestigious downtown hotel located in the heart of Indianapolis, Indiana, offering exciting career opportunities for job applicants looking to join the hospitality industry. As part of the Westin brand, known for its focus on well-being and guest satisfaction, employees at The Westin Indianapolis can expect to work in a supportive and positive environment. The hotel offers a range of employment opportunities, from guest services to culinary, events, and more, providing a diverse and fulfilling career path. The Westin Indianapolis is committed to creating a culture that values personal and professional growth, teamwork, and exceptional guest experiences. Employees can expect to work in a modern and stylish environment, where they can showcase their skills, advance their career, and be part of a team that delivers exceptional service to guests. Joining the team at The Westin Indianapolis presents an exciting opportunity to be part of a renowned hotel that is dedicated to creating memorable experiences for guests in the vibrant city of Indianapolis.

Overview

Are you a dynamic and detail-oriented individual with a passion for creating unforgettable events? Join our team as an Event Coordinator and embark on an exciting journey to bring extraordinary experiences to life. In this role, you will work closely with our talented event sales and planning team, assisting in the coordination and execution of exceptional events. With your high energy, enthusiasm, and organizational skills, you will play a vital role in ensuring the success of weddings, conferences, galas, and more. If you thrive in a fast-paced environment, possess exceptional customer service skills, and have a flair for creativity, we invite you to apply and be part of our team that turns dreams into reality.

Responsibilities:

• Assist in event sales and planning activities, including client inquiries, proposals, and contracts.
• Collaborate with clients to understand their event needs, preferences, and budgets.
• Coordinate event logistics, including venue setup, catering, decor, and audiovisual requirements.
• Assist in creating detailed event timelines and itineraries.
• Support the team in managing event budgets and financial transactions.
• Provide exceptional customer service and address client inquiries and concerns.
• Assist in conducting site visits and showcasing event spaces to potential clients.
• Collaborate with internal departments to ensure seamless event execution.

Qualifications

• One year front office, reservations, sales, and/or catering experience preferred
• Food/Beverage Service Worker Permit, where applicable
• Basic computer skills
• Read, write and speak English fluently
• Valid driver’s license, where applicable
• Meet minimum age requirement of jurisdiction
• Ability to communicate effectively with the public and other Team Members

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value, Davidson is composed of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It’s less of a job, more of a calling. It’s part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.