Event Coordinator

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 33,000 - 36,000; Full time

Job summary

The University of Missouri-Columbia seeks an Event Coordinator in the College of Arts & Sciences to develop and execute programs that elevate campus engagement and the Concert Series' visibility. You will manage logistics, coordinate with artists, agents, vendors, and caterers, and oversee on-site coordination.

The role requires a Bachelor's degree and at least one year of related experience, strong organizational and communication skills, and familiarity with university procedures.

Qualifications

• Bachelor's degree or equivalent combination of education and experience and 1 year of related experience.
• Experience in performing arts, education, or event management.
• Excellent organizational, communication, and project management skills.
• Familiarity with university system, procedures, and facilities.

Responsibilities

• Assist with coordination of all logistical aspects of performing arts events, including artist hospitality, catering selection, and venue coordination
• Manage contracts, insurance, and compliance requirements in coordination with campus partners
• Develop event production timelines, load-in/load-out schedules, and staffing plans
• Maintain budget tracking and reconcile post-event expenses
• Support academic programs and college-hosted events as needed
• Plan and coordinate public and campus engagement events, including concerts, lectures, workshops, and special programming
• Serve as liaison to performers, campus partners, vendors, and community stakeholders to ensure smooth event execution
• Manage program scheduling, space reservations, contracts, and vendor arrangements
• Develop outreach initiatives to increase audience engagement, including partnerships with campus groups and local schools
• Assist in the development of event-related communications and promotional materials in partnership with the Marketing Associate
• Provide on-site event coordination, including supervision of volunteers and student staff

Skills

Organizational skills

Communication

Project management

Stakeholder coordination

Education

Bachelor's degree

Job description

Hiring Department

The College of Arts & Science at the University of Missouri.

Job Description

The Event Coordinator plays a critical role in developing and executing programs and events that support the College of Arts & Science. This role manages operational needs, coordinates with artists, agents, vendors, and caterers to ensure the seamless delivery of events. The Event Coordinator manages event logistics, coordinates outreach efforts, and fosters community and campus engagement opportunities to elevate the College of Arts & Science and the Concert Series' visibility and impact.

Key Responsibilities:

• Assist with the coordination of all logistical aspects of performing arts events, including artist hospitality, catering selection, and venue coordination
• Manage contracts, insurance, and compliance requirements in coordination with campus partners
• Develop event production timelines, load-in/load-out schedules, and staffing plans
• Maintain budget tracking and reconcile post-event expenses
• Support academic programs and college-hosted events as needed
• Plan and coordinate public and campus engagement events, including concerts, lectures, workshops, and special programming
• Serve as liaison to performers, campus partners, vendors, and community stakeholders to ensure smooth event execution
• Manage program scheduling, space reservations, contracts, and vendor arrangements
• Develop outreach initiatives to increase audience engagement, including partnerships with campus groups and local schools
• Assist in the development of event-related communications and promotional materials in partnership with the Marketing Associate
• Provide on-site event coordination, including supervision of volunteers and student staff

Shift

Office hours, Monday to Friday, 8 a.m. to 5 p.m. Evenings and weekends based on event schedule.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Experience in performing arts, education, or event management
• Excellent organizational, communication, and project management skills
• Strong project management skills
• Familiarity with university system, procedures, and facilities

Anticipated Hiring Range

Salary: $24.00 - $26.44 per hour

Grade: GGS - 008

University Title: Program/Project Support Coordinator I

Internal applicants can determine their university title by accessing the Talent Profile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Other Information

This is an in-person position located on the University of Missouri-Columbia campus. Candidates must be residents of the state of Missouri or willing to relocate prior to the hire date.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.