Event Coordinator

Phusion Projects, LLC.; Chicago, Northern (IL, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Bonus opportunities

Cell phone allowance

Comprehensive benefits package

Job summary

Phusion Projects, LLC. is seeking an Event Coordinator to plan and execute brand activations, sponsorships, and experiential events that bring our brands to life for consumers, retailers, and distributors. You will manage logistics, budgeting, and on-site execution while partnering with Trade Marketing, Sales, and agencies.

The role requires travel, weekend/evening work, and a strong knowledge of alcohol-sampling compliance. A Bachelor’s degree and 2–4 years of relevant experience are preferred.

Qualifications

• 2–4 years of experience in event planning, experiential marketing, or promotions.
• Strong project management and organizational skills; ability to manage multiple events.
• Budgeting and expense management experience; ability to track and reconcile invoices.

Responsibilities

• Collaborate with Marketing and Sales to drive brand awareness in key markets.
• Execute activations, festivals, sponsorships, and events from concept to recap.
• Coordinate event logistics in Chicago and other markets.
• Manage vendor, staffing, and promotional partnerships.

Skills

Event planning

Budget management

Project management

Communication

Travel flexibility

Education

Bachelor’s degree (BA)

Tools

Microsoft Office

Event management tools

Job description

Description

PHUSION PROJECTS

Established in 2005, Phusion Projects is a global alcoholic beverage company with presence in over 40 countries, employing 250+ worldwide and housing a portfolio of brands including Four Loko, Four Loko PREGAME, Remix, Overtime, Earthquake, and more!

CULTURE

Innovation and disruption are in the DNA at Phusion. We understand drinkers as category agnostic, and we pursue flavor, brand, and functional benefits above all else. We're always looking to push boundaries within our current product portfolio and partnerships, and that mindset flows through our company culture.

SUMMARY

The Event Coordinator is responsible for planning and executing brand activations, sponsorships, and experiential events that bring Phusion's brands to life for consumers, retailers, and distributor partners. To be successful in this role, you must have a strong understanding of event logistics, vendor and venue management, and on-site execution. You must also have strong organizational skills, budget management skills, and the ability to problem-solve in real time. You must also possess working knowledge of local permitting and alcohol-sampling compliance requirements. This role partners closely with Trade Marketing, Sales, and outside vendors/agencies, and requires frequent travel and weekend/evening work to support event schedules.

DUTIES AND RESPONSIBILITIES

• Work with Marketing and Sales teams to drive Phusion brand positioning and awareness in key markets.
• Execute brand activations, festivals, sponsorships, and promotional events across the US, from concept through post-event recap.
• Coordinate event logistics for assigned events in Chicago and other key markets.
• Manage relationships with vendors, staffing agencies, and promotional partners.
• Ensure all sampling and activation activity complies with local alcohol regulations, venue requirements, and company compliance standards.
• Manage event budgets, track spending, and reconcile invoices and expenses in a timely manner.
• Coordinate brand ambassador and promotional staff scheduling, training, and on-site management for events.
• Maintain and manage inventory of event assets, signage, and giveaways, while coordinating shipping and storage between events.
• Partner with Trade Marketing and Sales to align event activity with distributor and retailer priorities.
• Collaborate with brand marketing to develop marketing collateral (POS, creative, etc.) & to tie-in digital execution.
• Develop post-event recaps summarizing attendance, execution, spending, and key learnings for leadership.
• Travel on-site to support and oversee events, including some evenings and weekends.
• Work in the market to evaluate effectiveness and identify growth opportunities.

QUALIFICATIONS

• Must be 21 years of age or older.
• 2-4 years of experience in event planning, experiential marketing, or promotions, ideally within the CPG and/or consumer category.
• Bachelor's Degree (BA) from a four-year college or university, or equivalent combination of education and experience, preferred.
• Computer skills required: Microsoft Office Suite; familiarity with event management/project tracking tools are a plus.
• Ability to travel frequently, including evenings and weekends, to support event execution.
• Strong project management and organizational skills, with the ability to manage multiple events simultaneously.
• Experience with budgeting and expense management.
• Strong presentation skills, with the ability to represent the brand in front of consumers, retailers, and partners.
• Demonstrated ability to work with minimum supervision.

COMPENSATION

The base pay range for this role is $60,000 - $70,000 per year.

The range listed is dependent on job-related, non-discriminatory factors such as experience, education, and skills. This position is also eligible for bonus awards and a cell phone allowance.

You may be eligible for the following competitive benefits: medical, dental, vision, life, accident & disability, parental leave, employee assistance program, commuter & transit, paid holidays, paid time off, and 401(k).

COMPETENCIES

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
• Frequently required to hold computer or tablet
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• The employee must occasionally lift and/or move up to 50 pounds

Phusion Projects is an equal opportunity employer. Phusion recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status and other protected status, as required by applicable law.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.