Event Coordinator

Convention Industry Council - CIC; Atlanta (GA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The YPO Southern 7 Chapter seeks an enthusiastic Event Coordinator to join their supportive team. This role involves coordination of various events, managing logistics, and supporting board activities while engaging with high-level stakeholders. Ideal for a proactive organizer passionate about creating impactful experiences.

Qualifications

• Exceptional attention to detail.
• Strong verbal and written communication skills.
• Experience in event planning and logistics.

Responsibilities

• Coordinate multi-day retreats and manage registrations.
• Plan and execute board meetings and other events.
• Assist with chapter-wide goals and member inquiries.

Skills

Attention to detail

Project management

Problem-solving

Communication

Collaboration

Tools

Microsoft Office Suite

CVENT

Zoom

Canva

Constant Contact

Job description

Location: Primarily remote, with biweekly team meetings in Buckhead (Atlanta, GA)

Travel Required: Up to 20% domestic and international

Website: www.yposouthern7.org

YPO Southern 7 Chapter is seeking a dynamic and enthusiastic Event Coordinator to join our small, supportive team. This role is ideal for someone who thrives in a fast-paced environment, enjoys engaging with executives and their spouses/partners, and is passionate about organizing exceptional educational and social events.

You’ll be a key player in bringing world-class experiences to life—working closely with the Chapter Director, planning committees, and vendors. The position offers flexibility and the opportunity to make a meaningful impact as a valued member of the YPOS7 family.

Primary Responsibilities Event Coordination – Multi-Day Retreats

• Collaborate with Chapter Director, meeting planners, and committees
• Build and manage event registration websites
• Handle attendee registration and support (confirmations, changes, billing)
• Coordinate airport transfers (registration, billing, reporting)
• Collect attendee information through surveys
• Maintain up-to-date rosters and event apps
• Manage event materials, supplies, and shipments
• Attend and support 3 major retreats annually (5–6 nights each)

Board Support

• Plan and execute Spring and Fall board meetings
• Attend meetings and prepare/distribute meeting minutes
• Maintain chapter leadership roster and website updates

Other Events

• Support 1–2 annual Diversity, Equity & Inclusion (DEI) events
• Manage 2–3 additional chapter/network events per year

General Support

• Assist with chapter-wide goals and initiatives as needed
• Participate in YPO global/regional workshops and trainings
• Respond promptly to member inquiries and requests

Ready to join a purpose-driven, high-energy team?
We look forward to connecting with professionals who bring both creativity and precision to event planning.

Key Skills & Qualifications

• Exceptional attention to detail
• Strong ability to prioritize and manage multiple projects
• Proactive problem-solving skills
• Excellent email and calendar management
• Strong verbal and written communication
• Adaptable, collaborative team player
• Willingness to travel (approximately 20%)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred Experience

• Event planning and logistics
• Experience working with executives or high-level stakeholders
• Familiarity with tools such as CVENT (or similar CRM), Zoom, Canva, and Constant Contact; interest in learning and using new systems/technology
• Customer support with a friendly, empathetic approach
• Strong organizational skills and deadline management