Event & Conference Operations Manager

DCCCA; Wichita (KS); On-site; USD 42,000 - 70,000; Full time

Job summary

DCCCA is seeking an organized Full-Time Event Coordinator to manage multiple conferences and related activities in Kansas. The role involves coordinating vendors, sponsors, speakers, registrations, and communications for a busy schedule of events.

You will oversee budgets, publicity, and recruitment efforts, while ensuring compliance with safety and regulatory requirements. A valid Kansas driver's license and reliable transportation are required.

Qualifications

• Bachelor's degree required.
• Two years of successful event planning or project management experience.
• Must possess a valid Kansas Driver's License, insurance, and maintain MVR per DCCCA policy.

Responsibilities

• Consults with internal and external partners to determine objectives and outcomes for events (meetings, conferences, conventions).
• Manages conference vendor, service provider, and sponsorship relationships.
• Negotiates and executes contracts using RFP processes.
• Coordinates speaker logistics including research, outreach, and database maintenance.
• Assists with developing event topics and selecting featured speakers.
• Designs and implements publicity efforts and sponsorship promotion.
• Develops recruitment plans to engage participants.
• Manages event and conference budgets with program directors/managers.
• Reviews event invoices for accuracy and approves payments.
• Reseaches conference app platforms and content.
• Creates content for web presence and social media posts for each event.
• Plans, manages registrations of participants.
• Coordinates services for events including accommodation, transport, facilities, AV, catering, signage, printing, and security.
• Inspects facilities to ensure they meet expectations.
• Designs and orders conference materials.
• Follows fire and health safety protocols.
• Conducts post-event evaluations to identify improvements and implement them.
• Maintains records and reporting of attendance, budget, etc.
• Resolves conflicts and handles participant concerns.

Skills

Event planning

Project management

Budget management

Vendor relations

Contract negotiation

Registration management

Marketing & social media

Speaker coordination

Education

Bachelor's degree

Job description

DCCCA is seeking an organized Full-Time Event Coordinator to manage multiple conferences and related activities in Kansas. The role involves coordinating vendors, sponsors, speakers, registrations, and communications for a busy schedule of events.

You will oversee budgets, publicity, and recruitment efforts, while ensuring compliance with safety and regulatory requirements. A valid Kansas driver's license and reliable transportation are required.