Event Concierge/ Coordinator

Andaz; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Free room nights

Medical, Dental, and Vision Insurance

401K with company match

Free Parking

Generous Paid Time Off

Paid Family Bonding Time and Adoption 

Tuition Reimbursement

Employee Stock Purchase Plan

Retail discounts

Job summary

Andaz Miami Beach is seeking an Event Concierge/Coordinator to join the Events Team onsite. This role acts as liaison between the Events team, the on-site meetings contact, and operational departments to ensure seamless event delivery.

The position requires detailed knowledge of facilities, group dynamics, and event details, with the ability to resolve issues proactively and deliver memorable experiences for meetings, conferences, banquets, and special occasions.

Qualifications

• Proven experience in event coordination, hospitality, or a similar guest-facing role (hotel experience preferred).
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills.
• Calm under pressure, with a proactive and solution-focused mindset.
• Proficiency in event management software and MS Office Suite.
• Flexibility to work evenings, weekends, and holidays as required.

Responsibilities

• Client Liaison: Serve as the on-site contact for event organizers, ensuring all requirements are met and expectations exceeded.
• Event Coordination: Oversee the setup, execution, and breakdown of events, working closely with banquet, culinary, AV, and housekeeping teams.
• Pre-Event Planning: Assist with event proposals, contracts, and function sheets; confirm details such as menus, room layouts, and technical needs.
• Guest Experience: Anticipate and respond promptly to guest needs, providing personalized service throughout the event.
• Operational Support: Monitor event timelines, troubleshoot issues, and ensure smooth transitions between sessions or activities.
• Post-Event Follow-Up: Gather client feedback and support repeat business opportunities.
• Administrative Duties: Maintain accurate event records, update booking systems, and prepare reports as required.

Skills

Proven experience in eventcoordination

Organizational skills

Communication and interpersonal skills

Calm under pressure

Proactive problem solver

Flexibility to work evenings weekends/

Tools

MS Office Suite

Event management software

Job description

Summary

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing excellent service and meaningful experiences.

Organization – Andaz Miami Beach

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing excellent service and meaningful experiences. Andaz Miami Beach Resort & Spa is now recruiting an Event Concierge/Coordinator to join our team. An art‑deco building and architectural landmark is home to the newest luxury lifestyle hotel located in the heart of Mid-beach. The property boasts 287 guestrooms including 64 breathtaking suites and the ONLY Ocean‑view arrival experience in Miami Beach. The design features elements of texture, art, and pops of color that create a unique and captivating experience. Each suite is designed with floor‑to‑ceiling windows, most with deep‑soaking tubs, and cozy reading nooks. Guests can also enjoy private outdoor terraces with stunning views of the Atlantic and the Miami skyline. Unmatched amenities include a full‑service spa, a well‑equipped fitness center, a destination dining experience by José Andrés, two pools, and a Beach Club catering to the who’s who of Miami. Spanning 25,000 square feet of innovative indoor and outdoor event space, Andaz Miami Beach will become a landing spot for guests and locals seeking celebratory gatherings that embrace the city’s culture of music, art, and fashion.

Position Overview

The Event Concierge/Coordinator role is a hybrid position created to both support the Events Team and enhance the Meeting Planner onsite experience. Primarily, this position will act as a liaison between the Events team, the on‑site meeting contact, and our operational departments. This position is a highly visible representative of the Hotel and should assist with addressing special needs or requests as they pop‑up on site as well as being able to resolve potential problems before they arise. This position requires detailed knowledge of the hotel meeting facilities, group dynamics, and event details. The Event Concierge / Coordinator was created to not only meet but exceed the expectations of our meeting & event planners and guests. This position is a proactive, empowered problem solver who provides meeting & event planners with seamless, on‑site support. This role ensures seamless coordination between hotel departments, delivering exceptional service and creating memorable experiences for meetings, conferences, banquets, and special occasions. When Groups are not inhouse, the position will support the Events Team with administrative duties as assigned. The schedule of the Event Concierge / Coordinator is based on business demands, which could include early mornings, late evenings, weekends, and holidays. Flexibility and availability are required.

Key Responsibilities

• Client Liaison: Serve as the on‑site contact for event organizers, ensuring all requirements are met and expectations exceeded.


• Event Coordination: Oversee the setup, execution, and breakdown of events, working closely with banquet, culinary, AV, and housekeeping teams.


• Pre‑Event Planning: Assist with event proposals, contracts, and function sheets; confirm details such as menus, room layouts, and technical needs.


• Guest Experience: Anticipate and respond promptly to guest needs, providing personalized service throughout the event.


• Operational Support: Monitor event timelines, troubleshoot issues, and ensure smooth transitions between sessions or activities.


• Post‑Event Follow‑Up: Gather client feedback and support repeat business opportunities.


• Administrative Duties: Maintain accurate event records, update booking systems, and prepare reports as required.

Skills & Qualifications

• Proven experience in event coordination, hospitality, or a similar guest‑facing role (hotel experience preferred).


• Strong organizational skills with the ability to manage multiple events simultaneously.


• Excellent communication and interpersonal skills.


• Calm under pressure, with a proactive and solution‑focused mindset.


• Proficiency in event management software and MS Office Suite.


• Flexibility to work evenings, weekends, and holidays as required.

Key Attributes

• Warm, professional, and approachable demeanor.


• Attention to detail and commitment to service excellence.


• Team player who collaborates effectively across departments.

As an Andaz Miami Beach Resort & Spa colleague, you will enjoy the following benefits:

• Free room nights, Discounted and Friends & Family Room Rates


• Medical, Dental, and Vision Insurance with only a 30-day waiting period!


• 401K with company match


• Free Parking


• Generous Paid Time Off


• Paid Family Bonding Time and Adoption Assistance


• Tuition Reimbursement


• Employee Stock Purchase Plan


• Discounts at various retailers –Apple, AT&T, Verizon, Headspace and many more

Andaz Miami Beach Resort & Spa team members work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Our Values

Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

At Hyatt, we believe in the power of belonging - of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone’s role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job – it’s a career for people who care.

Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.