Event Catering Coordinator — Sales, Planning & Onsite

Compass Group USA; Fort Worth (TX); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Personal Leave

Job summary

Culinaire, a member of Compass Group USA, is seeking a Catering Coordinator in the Fort Worth area to manage sales, marketing, and administration for on- and off-premise events. The role requires meticulous attention to detail, strong communication, and the ability to multi-task across proposals, staff coordination, and client/vendor liaison.

Responsibilities include preparing proposals, coordinating staff and equipment, creating event packets, and supporting marketing initiatives.

Qualifications

• Experience in dining, catering and/or events.
• Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Proficient computer skills including MS Office products including Word, Excel, PowerPoint, and Outlook.
• Bachelor’s degree in Hospitality or Marketing is preferred.

Responsibilities

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
• Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.
• Creates buffet signage and printed menus as required for each event.
• Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications and sourcing
• Works with marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.
• Prepares final event invoicing and expense reports on a monthly basis.
• Performs other duties as assigned.

Skills

Communication skills

Customer service

Organization

Flexibility

Education

Bachelor’s degree in Hospitality or Marketing

Tools

MS Office

Job description

Culinaire, a member of Compass Group USA, is seeking a Catering Coordinator in the Fort Worth area to manage sales, marketing, and administration for on- and off-premise events. The role requires meticulous attention to detail, strong communication, and the ability to multi-task across proposals, staff coordination, and client/vendor liaison.

Responsibilities include preparing proposals, coordinating staff and equipment, creating event packets, and supporting marketing initiatives.