Event & Catering AV Coordinator

University-of-Lynchburg; Lynchburg (VA); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Tuition remission

Health insurance

Paid time off

Retirement plans

Job summary

University of Lynchburg is seeking an Event Specialist in the Catering Department within the Finance and Operations division. The role oversees daily event operations, coordinates AV and catering for a variety of university functions, and ensures guest satisfaction while aligning with university policies.

The position requires hands-on hospitality knowledge, the ability to manage live events, supervise student workers, and ensure safety and sanitation standards on site.

Qualifications

• 2+ years of experience in hospitality, banquet operations, catering service or event support.
• Valid driver's license with personal transportation.
• Ability to operate utility/golf carts and event equipment safely.

Responsibilities

• Review event BEOs to understand guest expectations and AV requirements.
• Set up and calibrate AV equipment prior to event start times.
• Conduct pre-event sound checks and equipment testing to ensure AV functionality.
• Execute room setups according to floor diagrams, including table spacing and chair placement.
• Coordinate room flips between sessions to maintain timelines.
• Assist catering team with buffet setup and replenishment.
• Monitor food temperatures and quality and report issues to culinary team.
• Act as primary contact for external vendors during load-in/load-out.
• Supervise student workers and temporary staff to maintain service standards.
• Post-event teardown and storage of furniture and equipment.
• Maintain cleanliness and organization of back-of-house areas and AV lockers.
• Facilitate communication between kitchen and floor staff for synchronized service.

Skills

Self-Starter

Hospitality knowledge

Verbal communication

Multitasking

AV aptitude

Tools

AV equipment operation

Job description

University of Lynchburg is seeking an Event Specialist in the Catering Department within the Finance and Operations division. The role oversees daily event operations, coordinates AV and catering for a variety of university functions, and ensures guest satisfaction while aligning with university policies.

The position requires hands-on hospitality knowledge, the ability to manage live events, supervise student workers, and ensure safety and sanitation standards on site.