Event and Marketing Coordinator

Austin Business Journal; Austin (TX); Hybrid; USD 50,000 - 60,000; Full time

Job summary

An established industry player is seeking an Event and Marketing Coordinator to join their dynamic team. This hybrid position offers a unique opportunity to contribute to various events, ensuring seamless execution and exceptional client experiences. You will play a pivotal role in supporting the events team, managing logistics, and collaborating on promotional materials. With a focus on organization and customer service, you will help create memorable experiences while also providing essential administrative support. If you are passionate about event coordination and marketing, this role is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Mental Health Programs

Paid Parental Leave

401K

Professional Development Opportunities

Qualifications

• 3-5 years of relevant experience preferred.
• Proficiency in Excel, Word, and Salesforce required.

Responsibilities

• Coordinate and oversee event logistics and support the Events Director.
• Manage social media accounts and coordinate event promotions.

Skills

Organizational Skills

Customer Service

Time Management

Salesforce

Microsoft Excel

Microsoft Word

Education

High School Diploma

2-Year College Degree

Tools

Salesforce

Microsoft Excel

Microsoft Word

Job description

Join to apply for the Event and Marketing Coordinator role at Austin Business Journal.

This position is hybrid, Monday - Thursday in the office and Friday remote.

As a vital asset to the events team, your contribution will be to ensure events and related processes run smoothly and seamlessly. You should exemplify superior organization, customer service, and time management skills.

Job Overview:

Coordinate, oversee, and perform a wide variety of administrative and support services for the Events Director, Publisher, and staff. Manage general event needs, office needs, and sales team support.

Job Responsibilities:

Event Support

• Assist with pre-event duties including registration, name tags, setup/breakdown, and communication with attendees, sponsors, and honorees.
• Collaborate with the business designer on event promotion materials and coordinate email marketing with the corporate team.
• Manage social media accounts and schedule posts related to events.
• Coordinate internal and external event day assignments with the Event Director and Publisher.
• Work with the Publisher/Ad Director on advertising events like Table of Experts, Executive Insights, and Dinners, including venue and participant coordination, and managing event logistics.
• Handle all aspects of client services during events, including attendee registration, badge creation, signage, and onsite materials.
• Create post-event recaps for sponsors and partners, working with the Advertising Director and Account Executives to gather assets.

Office Administration

• Manage postage, mail distribution, and office supplies; liaise with vendors and building management.
• Assist the corporate accounting department with various tasks, including processing checks and documentation.

Sales Team Support

• Assist Account Executives with Salesforce order entry and updates.
• Coordinate with corporate teams to ensure positive client experiences and support revenue generation.

Professional Development

Participate in all relevant training offered by ACBJ.

Other Tasks

Assist with any additional tasks assigned by the Events Director, Advertising Director, or Publisher.

Skills and Experience:

• High School diploma required; a 2-year college degree or equivalent experience preferred.
• 3-5 years of relevant experience preferred.
• Proficiency in Excel, Word, Salesforce, and ability to learn new systems.
• Participation in training and community events is encouraged.
• Willingness to undertake additional assignments as needed.

Our benefits include health, dental, vision, mental health programs, paid parental leave, 401K, and more, supporting employee well-being and development.

This company is an Equal Opportunity Employer, considering applicants without regard to race, color, religion, gender, age, or other protected characteristics.

Compensation: $50,000 - $60,000

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Marketing and Sales
• Industry: Newspaper Publishing